Senior Administrative Assistant

2 months ago

Miami Beach, United States Posner Group Full time

The Posner Group is pleased to announce the addition of a new position on our team. We have been experiencing growth and need to add a Senior Administrative Assistant to our staff. As a diverse private family office with interests in real estate, we are actively seeking to identify a talented individual that will help us maintain our high standard of professionalism and customer service for years to come.


We are a family-owned and stable business with an old-fashioned value system. Our care for our employees and passion for their success is the basis for all that we provide in an employment package. On our staff, an employee is not a number or a pawn but rather a professional respected for their contribution, expertise, and skills. The small format of our office allows us to get to know each other well as we work together.

 

The Senior Office Administrative Assistant will oversee all our weekly tasks and routines such as AP, AR, order processing, and office organization. Additionally, this position will support our executives by assisting with various projects and tasks including clerical support.

Responsibilities:

  1. Provide high-level administrative support to executives
  2. Prepare and edit correspondence, communications, presentations, and other documents
  3. Conduct research, collect and analyze data to prepare reports and documents
  4. Perform data entry and maintain accurate records
  5. Handle accounting tasks, including managing financial transactions and maintaining records in QuickBooks
  6. Generate financial reports, track expenses, and reconcile accounts using QuickBooks
  7. Assist with project coordination and follow up on action items
  8. Proofread documents for accuracy and completeness
  9. Manage office supplies and equipment inventory
  10. Handle incoming calls, take messages, and route correspondence appropriately

Qualifications:

  1. Associate’s degree or Bachelor’s degree
  2. Proven experience as an executive administrative assistant or in a similar role
  3. Strong problem-solving skills and ability to work independently
  4. Proficient in Microsoft Office
  5. Excellent time management skills with proven ability to meet deadlines
  6. Effective communicator
  7. Natural organizer/planner
  8. Ability to maintain confidential and meticulous records
  9. Productive with numerous responsibilities
  10. Adept at numbers/math
  11. Eager to learn
  12. Practiced in customer service

 

This position is full-time, salaried. Compensation varies based on experience.

 

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required for this job. Duties, responsibilities, and activities may change at any time with or without notice.

 

Benefits include: paid vacation, paid personal days, paid holidays, paid parking and bonus.

Please be sure to include a good phone number so we can call for an interview.

Job Type: Full-time

Benefits:

  1. Paid Holidays
  2. Paid time off
  3. Paid parking
  4. Bonus

 

Schedule:

  1. Monday to Friday

 

Work Location: In person

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