Front Office Coordinator

1 week ago


New York, New York, United States Vertex Global Solutions Full time
Job Overview

Vertex Global Solutions is in search of a meticulous and personable individual to fulfill the role of Front Office Coordinator. The successful candidate will demonstrate exceptional organizational abilities, outstanding communication skills, and a proactive approach to their responsibilities.

As the initial point of contact for our organization, you will be instrumental in fostering a welcoming and positive atmosphere for our staff, clients, and visitors.


Key Responsibilities
  • Manage a multi-line telephone system efficiently.
  • Coordinate and maintain active calendars.
  • Schedule and confirm appointments and meetings.
  • Ensure proper organization of files in accordance with office protocols.
  • Compile and input client account information and tasks into the CRM system.
  • Address and resolve client service inquiries.
  • Oversee the management of conference rooms.
  • Provide accurate and efficient assistance to clients.
  • Act as a quality control point to ensure compliance with all paperwork, policies, and procedures.
  • Support various ad hoc projects as required.

Qualifications
  • Exceptional interpersonal, customer service, and communication skills.
  • Ability to manage multiple priorities effectively.
  • Proficient in the Microsoft Office suite.
  • Positive attitude with a strong client service orientation.
  • Demonstrated integrity, ethical behavior, and confidentiality.
  • High attention to detail with a commitment to accuracy and quality.
  • High energy level with the capability to handle diverse projects independently.
  • Adaptable and flexible in response to the evolving needs of the business.
  • Strong organizational, time management, and problem-solving skills.

Company Overview

Vertex Global Solutions is a publicly traded company focused on innovative recycling solutions, valued at $4.3 billion. We are dedicated to creating a positive impact on the environment and providing sustainable solutions. Be part of an organization that contributes to meaningful change.



  • New York, New York, United States EPIQ Systems Full time

    Position OverviewThe Front Office Coordinator will deliver exceptional receptionist and concierge services for clients at the organization's Conference Center. This role involves close collaboration with the client's personnel to facilitate front office and concierge operations.Key ResponsibilitiesProvide White Glove customer service to all visitors and...


  • New York, New York, United States The Salvation Army Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at The Salvation Army. As a key member of our front office team, you will be responsible for providing exceptional customer service, managing administrative tasks, and supporting the overall operations of our organization.Key...


  • New York, New York, United States Front Office Sports Full time

    Job OverviewThe Head of Event Production will oversee the operational and logistical implementation of all Front Office Sports in-person and virtual event projects. This role will work in close collaboration with the Director of Events and Live Journalism, as well as the Editorial Director of Events and Live Journalism, to manage all technical elements...


  • New Rochelle, New York, United States Violi Veterinary Care Pllc Full time

    Job SummaryWe are seeking a highly skilled and experienced Veterinary Front Office Coordinator to join our team at Violi Veterinary Care Pllc. As a key member of our front office staff, you will be responsible for providing exceptional patient care and administrative support to our clients and their pets.Key ResponsibilitiesManage the front office, including...


  • New York, New York, United States DoubleTree by Hilton New York Midtown Fifth Ave Full time

    Description: The main purpose of the Assistant Front OfficeManager is ensuring the smooth operation of the hotel front desk. To be responsible in directing, coordinating,and monitoring the overall Front Office operation as directed by the FrontOffice Manager. To direct the FrontOffice operation in the absence of the Front Office Manager.Essential Functions:...


  • New York, New York, United States Miller & Company, LLP Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Front Office Assistant to join our team at Miller & Company, LLP. As a key member of our administrative staff, you will provide exceptional support to our management team and contribute to the smooth operation of our office.Key ResponsibilitiesFinancial Operations: Assist with daily financial...


  • New York, New York, United States Moxy NYC Lower East Side Full time

    The main purpose of the Assistant Front Office Manager is ensuring the smooth operation of the front desk. To be responsible in directing, coordinating, and monitoring the overall Front Office operation as directed by the Front Office Manager. To direct the Front Office operation in the absence of the Front Office Manager.HOTEL VALUES: This description of...


  • New York, New York, United States Manhattan at Times Square Full time

    Job SummaryThe Manhattan at Times Square is seeking a highly skilled and experienced Front Office Manager to oversee the daily operations of our hotel's front desk. As a key member of our management team, you will be responsible for ensuring exceptional guest service, maximizing room revenue, and maintaining a high level of efficiency in our front office...


  • New York, New York, United States Front Office Sports Full time

    Job OverviewThe Senior Vice President of Unified Marketing will spearhead the integrated marketing division at Front Office Sports, directly reporting to the Executive Vice President of Marketing & Operations. In this pivotal role, you will supervise a team of three Directors and be accountable for the management, planning, and execution of all partner...


  • New York, New York, United States Loews Hotels Full time

    Job SummaryWe are seeking a highly skilled and experienced Front Office Manager to join our team at Loews Hotels. As a key member of our hotel operations team, you will be responsible for ensuring the seamless delivery of exceptional front desk services to our guests.Key ResponsibilitiesFront Desk OperationsCoordinate the provision of world-class front desk...

  • Front Office Director

    3 weeks ago


    New York, New York, United States The Fifth Avenue Hotel Full time

    OverviewOpportunity: Front Office DirectorManage hotel front office operations in accordance with established guest service and sustainability standards. Potential Career PathAssistant General Manager General Manager Area General ManagerEssential Job FunctionsInterview, select, train, schedule, coach and support associates, ensuring they perform in...


  • New York, New York, United States Kaufman Borgeest & Ryan LLP Full time

    A Mid-Size Law Firm is seeking a Full Time Front Desk Coordinator.Candidate:Must have excellent phone etiquette and oral communication skills.Requirements:This position requires a motivated self-starter with the ability to communicate effectively and provide general office support on a regular basis. Must be professional, dedicated and punctual.Have a...


  • New York, New York, United States Centers Health Care Full time

    **Job Summary**Cooperstown Center for Rehabilitation and Nursing is seeking a highly skilled and experienced Front Desk Receptionist to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional customer service, managing front desk operations, and supporting the overall efficiency of our facility.**Key...

  • Front Desk Coordinator

    19 hours ago


    New York, New York, United States MIMIT Health Full time

    About MIMIT HealthMIMIT Health is a leading healthcare provider dedicated to delivering exceptional patient care and services.Job SummaryWe are seeking a highly skilled and organized Front Desk Receptionist to join our team. As a key member of our front office staff, you will be responsible for providing exceptional customer service, managing patient flow,...


  • New York, New York, United States CQ Partners Full time

    Job SummaryCQ Partners is seeking a highly motivated and organized Front Office Coordinator to join our team. As a key member of our administrative staff, you will be responsible for managing the front office and providing exceptional customer service to our patients.Key Responsibilities:Manage patient schedules and appointments to ensure efficient use of...


  • New York, New York, United States Atrium Staffing Full time

    About Atrium StaffingAtrium Staffing is a dynamic and innovative organization that values collaboration, high-performance, and innovation. We foster an environment where talents are valued, and achievements are celebrated.Client OverviewOur client, a Manhattan-based business, is seeking a Temporary Front Desk Coordinator to support their growing team with...


  • New York, New York, United States High End Hiring Full time

    Job SummaryWe are seeking a highly skilled and experienced Front Desk Receptionist to join our team at High End Hiring. As a Front Desk Receptionist, you will be the first point of contact for our patients and will be responsible for providing exceptional customer service and administrative support.Key ResponsibilitiesManage patient appointments and calendar...


  • New York, New York, United States Centers Health Care Full time

    **Job Summary**Cooperstown Center for Rehabilitation and Nursing is seeking a highly skilled and organized Front Desk Receptionist to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional customer service, managing front desk operations, and supporting the overall efficiency of our facility.**Key...


  • New York, New York, United States Arlo Williamsburg Full time

    Job OverviewArlo Williamsburg, a unique lifestyle hotel, is currently in search of a motivated Assistant Front Office Manager. If you are enthusiastic about delivering exceptional guest experiences and possess a strategic mindset, this opportunity may be for you.This role is crucial for overseeing the daily functions of the front desk and ensuring seamless...


  • New York, New York, United States Front Office Sports LLC Full time

    Director, Event Sponsorship SalesDepartment: Brand Partnerships Employment Type: Full Time Location: New York, New York Reporting To: Adam Frischer Compensation: $145,000 - $165,000 / year Overview The Director, Event Sponsorship Sales plays a pivotal role in utilizing Front Office Sports' expanding portfolio of in-person and virtual events to enhance...