Administrative Executive
2 weeks ago
Administrative Executive
Location: Remote
Salary: $75,000 - $80,000
Key Responsibilities:
- Calendar Oversight:
Efficiently scheduling and coordinating appointments and meetings.
Optimizing the executive's calendar for effective time utilization. - Communication Oversight:
Prioritizing and screening emails, phone calls, and other communications.
Drafting, proofreading, and editing various correspondence, reports, and presentations. - Meeting Management:
Organizing and preparing for meetings, including agenda creation, minute-taking, and follow-up on action items.
Coordinating conference calls and video meetings. - Office Coordination:
Maintaining an organized and efficient office environment.
Collaborating with other administrative personnel and departments. - Project Coordination:
Overseeing projects related to client accounts, ensuring smooth coordination. - Financial Oversight:
Managing personal financial tasks, including reconciliation of credit card and bank statements.
Handling basic Excel projects and QuickBooks entries.
Generating monthly financial summaries. - Liaison Duties:
Serving as a primary contact between the executive and both internal and external stakeholders.
Facilitating effective communication and collaboration within the organization. - Documentation Management:
Organizing and maintaining essential documents, records, and files.
Ensuring all important documents are easily accessible and current. - Client Relationship Management:
Fostering relationships with clients and managing inquiries related to orders, customer service, and pricing.
Monitoring CRM systems, entering opportunities, and nurturing client relationships. - Travel Coordination:
Arranging travel logistics, including booking flights, vehicles, and itineraries. - Personal Support:
Assisting the executive with personal tasks and schedule management as required. - Additional Duties:
Ensuring a high level of customer satisfaction.
Performing various administrative tasks as needed.
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