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Administrative Support Specialist

2 months ago

Baton Rouge, Louisiana, United States East Baton Rouge Parish School System Full time
Position Type:
CLERICAL/PROFESSIONAL SERVICES/School Clerk

Location:
Charles W. Keel Center

Job Title: Clerical Assistant/Clerk

Reports To: Immediate Supervisor

Prepared By: The Division of Human Resources

Salary Range: CLH03 to CLH05

$14.92/hr. to $24.52/hr.

Summary: The primary responsibility of a Clerical Assistant/Clerk is to execute complex and essential clerical tasks while exercising sound judgment based on acquired knowledge and experience.

Essential Duties and Responsibilities:
  • Reviews incoming correspondence and organizes files and materials to assist superiors in their responses.
  • Drafts and composes communications that require an understanding of departmental operations and regulations, often without prior review.
  • Maintains mailing lists and oversees the distribution of circulars or announcements on a regular basis.
  • Serves as a secretary to an official when assignments necessitate the use of discretion in decision-making according to established policies.
  • Manages general office files, basic accounting records, and various other office documentation.
  • Provides assistance during official meetings, including preparing data reports, forms, payrolls, specifications, and other materials from rough drafts or instructions.
  • Ensures adherence to procedures and maintains production standards.
  • Handles telephone inquiries or acts as the office receptionist, directing calls and visitors, and providing routine information to the public without interpreting laws or policies.
  • Maintains general office files, basic accounting records, and a variety of other office documentation.
Other Duties:

Additional responsibilities as assigned that relate to the functions of the position.

Essential Functions/Qualifications/Requirements:

Education and Experience:

A high school diploma or equivalent is required, along with one year of clerical experience. The ability to comprehend and interpret written and verbal instructions is essential. Accurate and current record-keeping is mandatory.

Work Environment Conditions:

The characteristics of the work environment described here are representative of those encountered by an employee while performing the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Professional Conduct:

Employees are expected to uphold a high standard of professional conduct. Breaches of professional conduct include, but are not limited to, neglect of duty, dishonesty, engagement in actions contrary to organizational policy, unlawful activities, or any conduct that is severely detrimental to the organization.

Technological Abilities:

To successfully perform this job, an individual must be proficient in general computer use, email communication, and other job-specific equipment, software, and applications.

Note: New employees must utilize the Verifent website to verify qualifying years of experience aligned with the job description. All new hires will receive zero years of experience aligned with the job description until verification of prior experience is received.

Verifient Link:

Experience verifications must be submitted to the Office of Human Resources within the first six months of employment to be eligible for retroactive payment.