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Business Operations Coordinator

2 months ago

Louisville, Kentucky, United States American Red Cross Full time
Unlock Your Potential as a Business Operations Coordinator

We are seeking a highly skilled Business Operations Coordinator to join our team in Louisville, Kentucky. This part-time position requires 20 hours of work per week and offers a unique opportunity to make a meaningful impact in the community.

About the Role:

The Business Operations Coordinator will provide critical support to the finance, operational, and administrative functions of the Region. This includes budget monitoring, daily finance transactions, local vendor relationships, facilities management, fleet management, HR, IT, and records/reports. The successful candidate will also serve as the lead system user/trainer for software business applications and provide operations backup support for the Region in the absence of the COO/CAO.

Key Responsibilities:

  1. Financial Administrative Support: Provide administrative budget support, including expense coding, financial report dissemination, and initiating, monitoring, and approving regional procurement transactions.
  2. Lead System User/Trainer for Business Applications and IT Services: Utilize appropriate systems and train staff in their use, troubleshoot phone and computer issues, and review and assist with tech services requests.
  3. Facilities/Asset Management Support: Ensure repairs are completed within budget, develop and maintain relationships with vendors, and provide information/data needed for developing Business Plans for real estate transactions.
  4. Fleet Management Support: Maintain fleet inventory records, ensure appropriate and timely maintenance, and file and maintain insurance claims and follow up with estimates/repairs.
  5. Reports/Data Information: Provide guidance and data for grant reporting, prepare various internal reports, and respond to internal/external requests for information and/or documentation.
  6. Operations SOPs: Develop, maintain, and distribute a regional SOP Manual, provide training to ensure consistent processes/procedures related to operations functions throughout the Region.
  7. Volunteer Coordination: May coordinate and train volunteers to assist with less complex daily transactional work such as data input, clerical support, etc.

Requirements:

  • Associate's degree in accounting, Business, or Public Administration required.
  • Minimum 2 years' financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, or business.
  • Experience working effectively with volunteers and board members.
  • Experience in coordinating finance and administrative functions, including information systems and facilities.
  • Ability to plan, prioritize, and organize work to maximize team performance and meet customer expectations.
  • Excellent organizational skills and ability to work with attention to detail.
  • Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders.

What We Offer:

  • Competitive salary and benefits package.
  • Opportunities for professional growth and development.
  • A collaborative and supportive work environment.
  • The chance to make a meaningful impact in the community.

How to Apply:

Interested candidates should submit their application, including a cover letter and resume, to [insert contact information].

About the American Red Cross:

The American Red Cross is a humanitarian organization that provides emergency assistance, disaster relief, and blood donations to individuals in need. We are committed to diversity, equity, and inclusion and strive to create a workplace that is welcoming and inclusive for all employees.

Equal Opportunity Employer:

The American Red Cross is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating a workplace that is free from discrimination and harassment and where all employees feel valued and respected.