Technology Administrative Coordinator
2 weeks ago
The City of New York is seeking a highly skilled Technology Administrative Coordinator to join our team. As a key member of our Technology Unit, you will provide administrative support to our Technology Senior Management Team and contribute to the development and maintenance of our custom software systems.
Key Responsibilities:- Provide day-to-day administrative and operational coordination for the Technology Unit and its programs and projects.
- Manage vendor relationships and collaborate with Technology Senior Management Team and unit members to gather materials related to specific requests.
- Lead internal communications within the Technology Unit, including maintaining shared folders and Teams Groups, and drafting and sending out team communications, research, and presentations on behalf of the Technology Senior Management Team.
- Respond to requests for information and function as technology liaison to other agency units, external vendors, and consultants.
- With guidance from the Technology Senior Management Team, identify areas of research to increase unit knowledge on emerging technology trends, tools, and reports.
- Use technical knowledge to conduct industry research and prepare reports.
- Manage and optimize schedules and logistics for meetings, conferences, training, and events.
- Assist with Technology unit recruitment and staffing efforts.
- Help maintain accurate and up-to-date information within our database systems, including performing data entry, data cleansing, and data validation tasks to ensure data integrity.
- 3-4 years of relevant experience in administration, business, management, technology or related field.
- Demonstrated ability to liaise between Technology staff and other business departments, including experience with technology projects and understanding of technical language.
- Demonstrated ability to interpret data analyses for operational insights and areas of needed improvement.
- Ability to research, interpret and clearly present findings for decision making.
- Demonstrated ability to quickly gain command of new systems.
- Fluency in Microsoft products.
- Demonstrated experience with project management software, collaboration software, customer relationship management (CRM) platforms, and/or data analysis tools.
- Demonstrated knowledge of administrative and clerical procedures and systems such as word processing, managing electronic files, records, correspondence, and databases.
- Excellent time management, strong analytical and problem-solving skills.
- Strong collaboration and team-building skills, with the ability to work cooperatively with stakeholders to achieve mutual objectives.
- Ability to communicate effectively both orally and in writing with various departments and levels of management.
- Generous medical benefits, including dental and vision.
- Retirement plan.
- Tuition reimbursement.
- Additional ancillary benefits.
- Flexible and hybrid work schedule.
The City of New York is an equal-opportunity employer firmly committed to diversity. All individuals are encouraged to apply. If you anticipate needing any type of reasonable accommodation to apply for an employment opportunity, please contact us.
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