Executive Assistant
3 weeks ago
About the Role:
We are seeking an experienced Executive Assistant to provide administrative support to our Global General Manager and her team at skinbetter science. This is a unique opportunity to work with a dynamic team and contribute to the success of our company.
Key Responsibilities:
- Manage the daily schedules and calendars for the Global General Manager.
- Organize team meetings, including booking locations, AV equipment, and catering.
- Draft internal and external memos, letters, agendas, meeting minutes, and other general correspondence.
- Maintain executives' calendars, schedule meetings and conference calls, and handle meeting conflicts and prioritization issues.
- Plan and arrange international market integration and training visits, including coordinating with country affiliates and scheduling domestic travel.
- Create and manage Purchase Orders for the team.
- Arrange and prepare all aspects of international and domestic travel itineraries, including passport and visa requirements.
- Navigate company resources and interface with various departments on behalf of executives to collect information, respond to requests, and obtain services.
- Establish and maintain organization of correspondence, documents, and personal records.
Requirements:
- Minimum 4 years' experience in an administrative support role to senior-level management in a corporate setting.
- Computer skills including Word, Excel, Outlook, PowerPoint, and excellent written and verbal skills.
- Strong interpersonal skills and ability to work effectively with peers, managers, and executives.
- Ability to work with complex issues and communicate them in a simple, straightforward manner.
- Ability to act and think independently with a high degree of professionalism and confidentiality.
- Ability to handle multiple tasks and projects concurrently with tight deadlines.
About Us:
L Oreal USA is a leading company in the beauty industry, and we are committed to making a positive impact on people's lives. We are driven by human values of trust, respect, and authenticity, and we offer a dynamic and supportive work environment.
Why Join Us:
This is a unique opportunity to work with a dynamic team and contribute to the success of our company. As an Executive Assistant, you will have the opportunity to work with senior-level management, develop your skills and expertise, and make a positive impact on our company's success.
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