Administrative Coordinator
2 weeks ago
About Complete HR Solutions
Complete HR Solutions is a comprehensive provider of human resources services, catering to various business needs across multiple sectors.
Position Summary
The Office Operations Specialist is the initial point of contact for clients, visitors, vendors, and team members at Complete HR Solutions. This role requires exceptional organizational and interpersonal abilities to efficiently manage the front desk, handle phone inquiries, and ensure the office environment is orderly and well-equipped.
Work Schedule: Monday to Thursday from 7 am to 4 pm and Friday from 7 am to 1 pm.
Compensation: $20-28 per hour, based on experience.
Key Responsibilities
- Act as the primary point of contact in the office, welcoming and directing clients and visitors.
- Foster a professional and inviting atmosphere for staff, clients, vendors, and guests.
- Schedule and confirm appointments and jobs.
- Maintain and update the job list effectively.
- Manage the work calendar and ensure timely service delivery.
- Create and organize service tickets.
- Keep customer contact information updated in the system.
- Receive and organize supplies and parts.
- Maintain records and schedule annual maintenance appointments.
- Answer, screen, and route incoming calls to the appropriate personnel, taking messages as needed.
- Provide administrative and clerical support as required.
- Perform basic filing and recordkeeping tasks.
- Ensure the office remains organized, clean, and adequately stocked.
Required Qualifications
- At least three (3) years of experience in an administrative role.
- Strong verbal and written communication skills.
- Professional and friendly demeanor in person and over the phone.
- Excellent organizational and problem-solving capabilities.
- Proficient in Microsoft Office Suite (especially Outlook, Excel, Word, PowerPoint).
- Familiarity with QuickBooks is advantageous.
- Detail-oriented with a focus on accuracy and organization.
- Ability to maintain confidentiality and demonstrate discretion.
- Strong critical thinking and troubleshooting skills.
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