Business Office Coordinator

2 weeks ago

Warsaw, Indiana, United States Bodycote Full time
Administrative Operations Manager

At Bodycote, our workforce is the core of our success. As the leading provider of thermal processing services globally, we employ a diverse team of skilled professionals, including engineers, scientists, and technicians. We invite you to become a part of our dynamic team.

In this role, you will oversee the administrative, financial, and human resources operations of the facility. The Administrative Operations Manager is expected to juggle multiple projects and deadlines within a bustling office environment. You will collaborate closely with the management team, offering strategic guidance in finance, accounting, and human resources. Your responsibilities will include:

  • Managing accounts payable and receivable to ensure prompt and precise processing.
  • Supervising front office personnel, ensuring efficient support for regional initiatives and centralized administrative functions.
  • Providing timely assistance for local administrative tasks, including training records and monthly reporting.
  • Handling all in-house human resources responsibilities.
  • Ensuring accurate invoicing for shipped products and submitting necessary documentation.
  • Processing payroll accurately and on time, including all associated recordkeeping.
  • Managing human resources tasks such as onboarding, terminations, and employee inquiries.
  • Overseeing daily office operations, including answering phones and processing mail.

We are looking for candidates who meet the following qualifications:

  • Education: A two-year associate degree or equivalent is preferred.
  • Experience: A minimum of five years in general office and accounting roles, with familiarity in employment laws. Extensive knowledge of Bodycote's policies and procedures is essential. Proficiency in ERP and database systems is required.
  • Ability to work effectively in a matrix organization, reporting to both the General Manager and finance and HR teams.
  • Language Skills: Proficient communication skills in English, both written and verbal.
  • Supervisory skills to effectively manage and prioritize the work of others.
  • High proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook. Experience with ERP systems is necessary.
  • Capability to lead employee relations activities and conduct communication meetings across shifts.

This position entails the following physical and mental demands:

  • Work Environment: Primarily an office setting, with occasional exposure to industrial conditions.
  • Manual dexterity for data entry tasks.
  • Physical ability to bend, pull, stoop, and reach as needed.
  • Capacity to sit for extended periods.
  • Ability to lift items weighing up to 35 lbs.
  • Potential exposure to heat, fumes, and noise.
  • Ability to hear in person and via phone.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Bodycote is committed to providing a safe and productive work environment. All applicants who receive a conditional offer of employment will undergo a drug screening prior to starting work.

EOE/M/F/Disabled/Veteran

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