Executive Coordinator, Partnerships for Parks

1 day ago

New York, New York, United States City Parks Foundation Full time
Job Summary

We are seeking an experienced Executive Coordinator to join our team at City Parks Foundation. The successful candidate will provide administrative support to our senior administrative team, ensuring the smooth operation of our office and the execution of our programs.

Key Responsibilities
  • Provide administrative support to the director, deputy director, and program director team, including managing office logistics, tracking departmental expenses, and leading the purchasing and tracking of supplies.
  • Collaborate with staff from NYC Parks, CPF, and PfP to execute work thoroughly and on deadline.
  • Manage scheduling for the director and PfP team, answer phones, handle mail, and manage official correspondence and general inquiries.
  • Lead onboarding and offboarding processes and tasks, assist with hiring as necessary, and assist with the creation and distribution of standard operating procedures.
  • Serve as the central point of contact for staff and manage internal communications, including daily staff newsletter and staff announcements, contribute intranet content.
  • Organize and maintain filing systems, assist with event planning and logistics for staff retreats, meetings, and other events, and work on special projects as needed.
Requirements
  • A baccalaureate degree from an accredited college and two years of experience in administrative or clerical work in an area related to the duties described above; or
  • High school graduation or equivalent and four years of experience in administrative or clerical work in an area related to the duties as described above; or
  • Education and/or experience which is equivalent to "1" or "2" above.
Preferred Skills/Qualifications
  • Ability to work independently and initiate projects to completion.
  • Excellent writing, communication, interpersonal, and organizational skills.
  • Proficiency in computer software including Google applications and the MS Office suite including Microsoft Word, Excel, Outlook, and PowerPoint.
  • Ability to create and manage financial tracking reports.
  • Excellent data analysis and reporting skills.
  • Facility/office management experience.
  • Experience creating and executing events.
  • Ability to multitask under pressure.
  • Valid New York State driver license.
  • Ability to work evenings and weekends.
About City Parks Foundation

At City Parks Foundation, we are dedicated to invigorating and transforming New York City parks into dynamic, vibrant centers of urban life through arts, environmental education, sports, and community building programs for all New Yorkers. Our ethos is simple: we believe thriving parks mean thriving communities.

Community engagement includes Partnerships for Parks, a public-private program of City Parks Foundation and NYC Parks, which supports and champions a growing network of community leaders who care and advocate for the transformation of our neighborhood parks and the Parks and Open Space Partners-NYC coalition of conservancies and alliances. We also administer the NYC Green Fund, a regranting program for parks and open space nonprofits and grassroots organizations.

We produce SummerStage, the iconic free, outdoor performing arts festival in NYC, presenting world-class artists from across the globe and our own neighborhoods on our mainstage in Central Park and in local parks in all five boroughs, and our Swedish Cottage Marionette Theatre and roving PuppetMobile present marionette puppet theater throughout New York City.

We connect youngsters to nature in the urban environment through progressive, experiential teaching. Using parks as classrooms, we provide learning experiences and hands-on activities in urban forests, coastal areas, and gardens.

Free golf, tennis, track & field, soccer, and fitness programs bring high-quality instruction and equipment into areas where few organized athletic opportunities exist. We offer leveled training, year-round scholarship coaching, and special pro events.

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