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Emergency Management Coordinator

2 months ago

Hermosa Beach, California, United States City of Hermosa Beach Isai Full time
Job Summary

The City of Hermosa Beach Isai is seeking a highly skilled and experienced Emergency Management Coordinator to join our team. As a key member of our emergency management team, you will be responsible for developing, organizing, and administering the City's emergency and disaster preparedness programs and services.

Key Responsibilities
  • Develop and maintain the City's emergency operations plan, local hazard mitigation plan, continuity of government plan, and other emergency response or management plans.
  • Coordinate and lead emergency preparedness activities, including training and exercises, to ensure the City's readiness for emergencies.
  • Study and evaluate current emergency planning regulations and practices, and recommend improvements to the City's emergency management program.
  • Develop and implement procedures for emergency situations, including resource allocation and facility management.
  • Conduct regular inventory and maintenance of emergency operations center supplies and floor monitor supplies.
  • Coordinate with Human Resources and Risk Management to administer the Public Access to Defibrillation program, including AED management, staff training, and supply management.
  • Manage the Floor Monitor program, including training and supply management.
  • Coordinate with Human Resources and Risk Management to provide staff training in emergency management and CPR/AED use.
  • Coordinate with Human Resources and Risk Management to maintain updated emergency action plans for all City facilities.
  • Serve as the primary liaison to various emergency management partners, including neighboring jurisdictions, community organizations, and government agencies.
  • Administer and submit all City-related disaster relief and reimbursement claims to the State of California and the Federal Emergency Management Agency.
  • Provide advanced-level technical and analytical support to the Director of Emergency Services and support the Director during emergency activations.
  • Ensure that all emergency management-related Memoranda of Understanding, agreements, and contracts are properly managed.
  • Maintain thorough and complete records, including reports, costs, and reimbursements.
  • Coordinate and facilitate the proper and accurate documentation of all necessary records and reports pertaining to any Emergency Operations Center activation.
  • Develop procedures and a training program for City employees, volunteers, and the community in emergency preparedness, response, and recovery.
  • Coordinate and conduct training sessions and exercises in mitigation, emergency preparedness, response, and recovery.
  • Assist in preparation and management of the annual budget.
  • Research, apply, and coordinate grant funding in partnership with City departments and regional partners.
  • Compile data required for City Council agenda items, resolutions, reports, plans, and surveys.
  • Attend meetings and training sessions to ensure that the City is up to date on emergency management trends, practices, and regulations.
  • Serve on the disaster response team as assigned.
  • Assist in maintaining City communication systems, including radios, cellular phones, and satellite radios.
  • Maintain the Emergency Operations Center, including equipment management and service review.
  • Manage the City's Emergency Supply Cache, including inventory and purchases.
  • Respond to and coordinate with appropriate agencies any hazard or disaster situations in the City.
  • Organize, schedule, and implement Emergency Management Program activities and other related programs.
  • Conduct special interest programs and presentations.
  • Coordinate and conduct community meetings to discuss disaster preparedness techniques and solicit participation by volunteers.
  • Manage the City's Emergency Management Volunteer programs, including website management, recruitment, training, and exercises, and communication.
  • Work with the City's Public Information Officer to prepare and disseminate program publicity, press releases, and newsletters.
  • Serve as the City administrator of the Los Angeles County Fire Department contract and partnership, including coordinating emergency and non-emergency communications between LA County Fire and the City Manager's office.
  • Coordinate with LA County Fire staff on emergency efforts, community programs, and Community Emergency Response Team training (CERT), annual Hermosa Heroes pancake breakfast, and other public engagement efforts.
  • Support and assist City departments in coordination with LA County Fire on projects related to but not limited to fire prevention, plan checks, joint training, film permitting, public events, facility renovations, and service improvement efforts.
  • Administer the City's Emergency Ambulance transport, billing, and reimbursement program, which includes monitoring ambulance response times to ensure national compliance, ensuring compliance with county, state, and federal training and HIPAA regulations, and assisting with interactions between the ambulance provider and LA County Fire Department.
Qualifications
  • Knowledge of principles and practices of leadership, mentoring, training, team dynamics, and team building.
  • Knowledge of federal and state laws and regulations pertaining to emergency, disaster, and hazardous materials programs, procedures, planning, response, and recovery.
  • Knowledge of local, state, and federal grant management.
  • Knowledge of public relations and training techniques, tools, and methods.
  • Knowledge of preparing, producing, and disseminating information to various target community groups.
  • Knowledge of research, analysis, and report preparation methods.
  • Knowledge of National Incident Management System (NIMS), Standardized Emergency Management System (SEMS), Incident Command System (ICS), and Homeland Security Exercise and Evaluation Program (HSEEP) methodology.
  • Knowledge of modern office procedures, methods, and equipment, including computers and applicable software applications.
  • Knowledge of English usage, vocabulary, spelling, grammar, and punctuation.
  • Skills and ability to understand, interpret, and apply local, state, and federal rules and regulations governing disaster and emergency preparedness.
  • Skills and ability to communicate effectively and tactfully, both verbally and in writing.
  • Skills and ability to develop and maintain cooperative, effective working relationships with others.
  • Skills and ability to work independently to formulate solutions, prioritize work, coordinate activities, and meet critical deadlines.
  • Skills and ability to collaborate and lead cross-departmental teams to complete projects and implement programs.
  • Skills and ability to collect, compile, and analyze a variety of data and information.
  • Skills and ability to complete administrative duties, including budget development and management, development of presentations, filing, phone coverage, submission of work orders, and inventory.
Education and Experience
  • Four years of increasingly responsible experience in program development, coordination, and administration in a public or private agency, preferably in emergency management.
  • Graduation from an accredited college with a bachelor's degree in Public Administration, disaster management, or a related field.
  • Completion of FEMA IS 100, IS 700, and CSTI G606. CSTI instructor preferred but not required.
Licenses/Certificates
  • A valid Class C California Driver's License with a safe driving record is required and must be maintained as valid during the course of employment.
Supplemental Information

The City of Hermosa Beach places a high priority on the health and safety of our City's workforce and our community. Consistent with that commitment, in light of the substantial and growing body of evidence that vaccinations remain the most effective protection against the spread of COVID-19, we require that all City staff members, Commissioners/Board Members, contractors, and volunteers of our City be fully vaccinated. All City staff members must be fully vaccinated by November 12, 2021, as a condition of employment. Exceptions are available only for those who need an accommodation under a medical/disability or religious exemption.

The City of Hermosa Beach is committed to building a diverse, equitable, and inclusive work environment. We provide an environment of mutual respect where equal employment opportunities are available to all City staff members and applicants without regard to status as protected by applicable federal, state, or local law.