Administrative Services Manager

6 days ago


Nashville, Tennessee, United States Frost Brown Todd LLP Full time

Frost Brown Todd LLP, a leading national law firm with a strong presence in seventeen locations, is seeking an experienced Administrative Services Manager to join their Nashville team. This critical role will provide expert administrative support to C-Suite executives and department leaders, serving as a backup to the Executive Assistant to the Chairman.

To succeed in this position, the ideal candidate will possess at least two years of equivalent C-Suite support experience, preferably within a legal firm environment. They must be able to manage complex tasks, prioritize responsibilities, and maintain confidentiality while working with sensitive materials.

The key responsibilities of this role include:

  • Providing comprehensive administrative support to C-Suite executives and firm leaders, including calendar management, meeting coordination, correspondence preparation, and confidential email monitoring.
  • Create, edit, and format reports, presentations, and other documents as needed.
  • Contribute to special projects led by C-Suite executives and department leaders by conducting research, compiling data, and preparing reports and presentations.
  • Offer ongoing administrative support for ongoing projects, including scheduling, coordinating meetings, tracking progress, and ensuring deadlines are met.
  • Maintain a well-organized electronic filing system for easy access to emails, documents, and information.
  • Communicate upcoming commitments and responsibilities effectively, providing reminders as necessary.
  • Arrange complex travel plans, create itineraries, track expenses, and submit timely expense reimbursement requests.
  • Provide sophisticated calendar management, prioritize inquiries, and resolve conflicts to ensure seamless day-to-day operations.
  • Protect confidentiality during document distribution, storage, or destruction as required.
  • Monitor incoming communications, respond efficiently, and handle matters promptly.

Frost Brown Todd offers a competitive salary range of $65,000 - $85,000 per annum, along with a comprehensive benefits package including medical, dental, vision, life, disability, and 401k/profit sharing retirement plan.

We strive for equality of opportunity and welcome applications from talented individuals without regard to race, color, religion, national origin, military status, age, gender, gender identity, sexual orientation, genetic information, physical or mental disability, or any other protected status.



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