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Administrative Specialist CL3
2 months ago
The University of Maine System is seeking an experienced Administrative Specialist CL3 to provide administrative support to the Kennebec County Cooperative Extension Office in Augusta. This role will be responsible for general office management tasks, including customer service, word processing, database management, and facility management.
Key Responsibilities- Provide administrative support to the Kennebec County Cooperative Extension Office, including customer service, word processing, and database management.
- Manage daily operations of the office, including answering phones, triaging client calls, and directing non-routine requests.
- Oversee the maintenance of databases, including the 4-H database and MyTurn database.
- Provide word processing capacity, including desktop publishing, and maintain electronic tracking systems.
- Manage social media updates for Kennebec Extension accounts and monitor, update, and maintain the Kennebec County website.
- Composes, edits, and reviews correspondence, reports, documents, applications, forms, and other materials.
- Provide support for events, including printing name tags, purchasing and mailing materials, and managing event registration.
- Provide timely and accurate information in response to public requests for information.
- Engage in continuing professional development opportunities to build upon skills.
- Act as office Civil Rights contact and office safety contact.
- Develop and maintain professional relationships that reflect courtesy, civility, and mutual respect.
- Attend quarterly UMaine Extension staff meetings and bi-monthly Extension Association meetings.
The University of Maine is a community of over 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea, and space grant university, and maintains a leadership role as the University of Maine System's flagship institution.
Qualifications- 60 credits or more of higher education or equivalent work experience and training.
- Approximately three years of administrative support experience in accounting, office management, or a related field.
- Experience in office settings, performing a variety of routine to non-routine clerical and administrative support responsibilities and tasks.
- Significant knowledge of financial and purchasing procedures, systems, record-keeping, policies, etc.
- Experience in handling office bookkeeping, Quicken preferred; bank deposits; reconciliation of accounts and processing confidential information.
- Significant computer skills and experience with database usage, and fluency in all Microsoft Office applications – particularly Excel, as well as Google Drive and document management software.
- Excellent organizational skills with attention to detail and accuracy.
- Ability to manage multiple complex responsibilities simultaneously, develop and implement systems and strategies, determine and set priorities, meet deadlines, and track details.
- Exemplary interpersonal skills and the ability to interact effectively with diverse groups of constituents.
- Ability to work independently and manage multiple tasks in an autonomous work environment as well work effectively as part of a team, and able to achieve and document measurable results.
- Exemplary customer service skills.
- Ability to communicate effectively using oral, written, and electronic methods.
- Willingness to handle/process insect and plant samples as necessary.
