Automotive Title Administration Clerk

2 weeks ago


Texarkana, Texas, United States Orr Chevrolet Full time
Job Title: Title Clerk

Department: Accounting

Reports to: Controller

FLSA Status: Non-Exempt

Position Overview: The Title Clerk is responsible for managing vehicle transactions, ensuring accurate cost verification, and preparing essential documentation for legal transfer processes.

Key Responsibilities:
  • Prepare and manage tax and title documentation.
  • Collaborate with various DMV offices to facilitate vehicle titling.
  • Input inventory data and prepare necessary documentation for stock deals.
  • Process paperwork received from the Finance and Insurance department.
  • Issue purchase checks for wholesale and auction vehicles as required.
  • Record vehicle sales and acquisitions accurately.
  • Prepare documentation for trade-in vehicles.
  • Maintain updated name and address records consistently.
  • Ensure timely dispatch of title and registration documents to clients.
  • File liens on contracted vehicles promptly.
Qualifications:

To excel in this role, candidates must effectively perform each essential duty. The qualifications listed below reflect the necessary knowledge, skills, and abilities required. Reasonable accommodations may be provided for individuals with disabilities to perform essential functions.

Education & Experience:

A high school diploma or equivalent (GED) is required, along with one to two years of relevant experience or training, or a suitable combination of education and experience.

Language Proficiency:

Ability to read and interpret various documents, including sales agreements and tax-related paperwork. Capable of writing routine reports and correspondence. Proficient in presenting information effectively in both individual and small group settings.

Mathematical Proficiency:

Ability to perform calculations involving discounts, interest, commissions, and percentages. Proficient in applying mathematical concepts such as fractions and ratios to practical scenarios.

Reasoning Skills:

Ability to apply common sense to follow instructions provided in written or verbal form. Capable of addressing problems that involve multiple concrete variables in standardized situations.

Certificates, Licenses, & Registration:

A current, valid driver's license and a satisfactory Motor Vehicle Report (MVR) are mandatory. Candidates must successfully pass a drug screening and background check.

Physical Requirements:

The physical demands described are representative of those that must be met by an employee to perform the essential functions of this role successfully. Reasonable accommodations may be made for individuals with disabilities.

While performing the duties of this position, the employee is regularly required to sit, use hands for typing or handling documents, and operate a computer. The employee frequently needs to communicate verbally and reach with hands and arms. Occasionally, the employee may need to lift or move items weighing up to 10 pounds. Specific vision abilities required include close vision and the ability to adjust focus.

Work Environment:

The work environment characteristics described are representative of those encountered while performing the essential functions of this position. Reasonable accommodations may be made for individuals with disabilities.

While executing the responsibilities of this job, the employee is regularly exposed to a computer monitor. The noise level in the work environment is often elevated.
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