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Learning and Teaching Department Coordinator

2 months ago

Charlotte, North Carolina, United States Charlotte-Mecklenburg Schools Full time
Job Summary

The Charlotte-Mecklenburg Schools is seeking a highly skilled and experienced professional to fill the role of Learning and Teaching Department Coordinator. This position will be responsible for providing coordination and guidance across all operations of the Learning & Teaching department to align district goals, local, state and federal requirements and budget priorities to provide high quality service to families, students and departments.

Key Responsibilities
  • Financial Management
    • Administers the local, state and federal budget processes, including preparing the budget, compiling and analyzing data, researching past expenditures and making budget recommendations.
    • Monitors and tracks expenditures ensuring the department remains within budget allocations and develops a spending plan for carryover funds.
  • Regulatory Compliance
    • Interprets and applies federal regulations to support compliance and meet stipulations; assures reporting requirements are met.
  • Financial Processes
    • Oversees the financial processes across departments within Learning & Teaching, including budget transfers, requisition entry, tracking of services/receipt of goods for all purchase orders, and receiving/processing of invoices.
  • Project Management
    • Provides support and meets regularly with the leadership concerning project management issues and office activities and the status of projects; identifies, evaluates and recommends methods for process improvement impacting workflow and cost effectiveness.
    • Collaborates with staff to develop and facilitate the completion of contracts services related to Learning & Teaching contracts.
  • Record Keeping
    • Prepares and maintains records and reports related to financial information, summary reports and other assigned activities.
  • Data Analysis
    • Develops, tracks, compiles, and reports data affiliated with Learning & Teaching services.
  • Project Timelines
    • Manages project timelines and adjusts to assure timely completion of projects.
  • Committee Participation
    • Participates on school system committees and task forces as required.
Requirements
  • Education
    • Associate's degree in education, business, accounting or a related field.
  • Experience
    • Three years of progressively responsible financial/budget/programmatic work.
  • Skills
    • Knowledge of budgeting theories and principles.
    • Knowledge of practices and procedures of generally accepted accounting principles.
    • Basic knowledge of the principles, methods, and practices of finance and governmental accounting.
    • Knowledge of federal, state, and local laws, policies, processes and procedures.
    • Knowledge of grant reporting regulations.
    • Knowledge of CMS policies, regulations, and guidelines.
    • Project management skills.
    • Ability to develop marketing and training materials.
    • Skilled in administration practices and procedures.
    • Ability to interpret and implement policies and procedures related to the department.
    • Ability to perform research and prepare reports.
    • Ability to analyze situations, define issues and draw conclusions.
    • Strong leadership and organizational skills.
    • Excellent customer service skills.
    • Ability to adapt to new situations and working environments.
    • Must be detailed and task oriented with the ability to stay focused in a multi-tasking environment.
    • Strong problem solving and critical thinking skills.
    • Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media.
    • Operating knowledge of computer programs, including email, word processing, spreadsheets, and databases.
    • Excellent time management skills and ability to organize, prioritize, manage and carry out duties efficiently and within established timeframes.
    • Ability to establish and maintain collaborative working relationships with all stakeholders.