Senior Executive Support Specialist

2 weeks ago

Fall River, Massachusetts, United States Apollo Safety, Inc. Full time
Job Overview

Apollo Safety, Inc., a leader in electronic equipment sales and service, is seeking a Senior Executive Support Specialist to assist the corporate CEO. This role requires flexibility for occasional travel to various locations.

This is an On-Call Position for the President & CEO, where employees are expected to be available at any time, often with short notice, to fulfill their responsibilities.

The primary function of this role is to deliver daily administrative and project management support to the President & CEO, acting as a vital communication bridge between the CEO and both internal and external stakeholders to ensure efficient and timely assistance.

We are in search of a dedicated Senior Executive Support Specialist to provide tailored secretarial and administrative assistance in a structured and timely manner. You will collaborate closely with the executive on various tasks related to their professional and personal commitments. This position is dynamic and demands full engagement, with the potential for significant career advancement beyond the administrative role.

A Message from Our Founder

"Are you someone who thrives in a supportive role? This is how I would describe the essential support I need to maintain productivity and success in my company. If you resonate with this, I invite you to explore this opportunity with us. I look forward to discussing how you can contribute to our mission."

Role Responsibilities:

  • Serve as the primary contact between the executive and clients, both internal and external.
  • Manage incoming calls, messages, and correspondence efficiently.
  • Handle inquiries and requests with professionalism.
  • Organize the executive's calendar, schedule meetings, and provide timely reminders.
  • Document meetings and accurately enter relevant data.
  • Prepare reports, presentations, and briefing materials.
  • Maintain an organized filing system for documentation and cloud storage.
  • Coordinate daily schedules across multiple areas of responsibility.
  • Accompany the CEO to meetings and events as needed.
  • Facilitate effective internal communication and schedule presentations.
  • Propose improvements for office operations and address workflow challenges.

Qualifications:

  • Proven experience as an executive administrative assistant or in a similar role.
  • Comprehensive understanding of office management systems and procedures.
  • Strong proficiency in MS Office applications.
  • Excellent verbal and written communication skills.
  • Exceptional organizational and time management abilities.
  • Ability to multitask and prioritize effectively.
  • Discretion and confidentiality in handling sensitive information.
  • A college degree or equivalent experience is preferred.

Benefits:

Our company offers a competitive health plan and eligibility for additional benefits, including a 401(k) plan. We provide a Car Allowance for travel-related tasks and cover reasonable expenses as per company policy. Paid time off is accrued based on company guidelines, and we ensure that all approved expenses are reimbursed in a timely manner.

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