Corporate Governance Assistant

2 weeks ago

New York, New York, United States CLS Group. Full time
About CLS Group:

CLS Group stands as a pivotal entity within the global foreign exchange (FX) landscape. Trusted by a multitude of counterparties, CLS enhances the safety, efficiency, and cost-effectiveness of FX transactions. Each day, trillions of dollars in currency traverse our advanced systems.

Founded by the market for the market, our unparalleled global settlement framework mitigates systemic risk while providing standardization for participants engaged in some of the world’s most actively traded currencies. Our innovative approach to multilateral netting significantly reduces funding requirements, allowing clients to optimize their capital and resources.

CLS’s offerings are meticulously crafted to empower clients in effectively managing risk throughout the entire FX lifecycle—whether through streamlined processing tools or insights derived from the largest repository of executed FX data available.

Our aspiration to foster a positive impact begins with our workforce. Our core values—Protect, Improve, Grow—guide our operations at CLS and cultivate a supportive and inclusive workplace where every individual is encouraged to be open-minded and forward-thinking.

Functional Title:

Corporate Governance Assistant

Location:

New York

Reporting To:

Head of Chairs' Office and Corporate Secretary

Department:

Chairs' Office

Number of Direct Reports:

0

Job Purpose

The Corporate Governance Assistant will play a vital role in supporting the Head of the Chairs' Office and Corporate Secretary.

This position entails drafting initial versions of Board and Committee agendas, preparing minutes for Board and Committee meetings as required, assisting in the compilation of Board materials, and maintaining comprehensive records of Board and Committee proceedings. Additionally, the role encompasses corporate governance maintenance for designated CLS Group subsidiaries, including statutory documentation such as amendments to constitutional documents, secretary's certificates, minutes excerpts, and various mandatory registrations. The incumbent will also address internal and external inquiries for corporate information, including requests from internal/external auditors and regulatory bodies. Furthermore, this role will act as the divisional liaison for risk-related tasks, including the quarterly Risk and Control Self-Assessment (RCSA).

Essential Functions

Key responsibilities include:

Strategic

• Under the guidance of the Corporate Secretary, oversee agenda formulation, board documentation, and provide initial drafts of Board and Committee minutes as needed.

• Assist in the creation and distribution of Board and Committee materials.

Operational

• Support the function by drafting board documents, meeting minutes, and assisting with meeting logistics as required.

• Prepare Secretary's Certificates and assist with signing authority.

• Execute and document director housekeeping matters, attendance, compliance, and maintain follow-up logs.

• Assist with tasks related to the Annual Report.

• Collaborate with the Head of the Chairs' Office to codify practices, manuals, and policies.

Leadership

• Provide support and guidance to Committee Support teams across the organization and continuously refine practices.

• As familiarity with the organization grows, offer advice to internal clients on corporate governance or entity governance matters.

Knowledge, Skills and Abilities

Competencies essential for successful job performance include:

• Exceptional written communication skills, including legal and business writing proficiency.

• High attention to detail and organizational skills; must produce impeccable work.

• Strong interpersonal and communication abilities.

• Experience with corporate/legal documentation, including constitutional documents, board materials, and minutes; familiarity with corporate housekeeping and governance documents.

• Technological proficiency—intermediate skills in PowerPoint, Excel, and database management are necessary. Experience with an electronic board portal (Diligent) is highly desirable.

Essential Qualifications

Experience, education, and certifications necessary for successful job performance include:

• Absolute discretion and the ability to maintain confidentiality regarding highly sensitive materials.

• A minimum of an undergraduate degree. A foundational understanding of corporate law and governance principles is essential.

• Experience in board, committee, or meeting planning is required.

• Flexibility to work occasionally long hours under deadline pressure.

Desired Qualifications

Experience, education, and certifications that may enhance job performance include:

• Previous experience in project management or meeting management.

• Corporate secretarial experience.

Success Factors

Personal characteristics that contribute to an individual's ability to excel in this position include:

• Intellectual curiosity and the diligence to learn every aspect of the business.

• The ability to recognize corporate culture, acting as a liaison between the Board/Chairs, Executive Management, and staff members—diplomacy is crucial.

• Flexibility, a strong work ethic, and meticulous attention to detail.

• Capability to assess unstructured information, distill it, and present it clearly and logically.

• Problem-solving skills with a willingness to conduct thorough research to develop accurate solutions.

Our Commitment to Employees:

At CLS Group, we celebrate diversity and consider it one of our greatest strengths. We are dedicated to creating an environment where everyone feels comfortable being themselves, and where inclusion is prioritized. All employees benefit from our inclusive offerings, which include:
  • Generous holiday policies.
  • Paid volunteer days to support community causes.
  • Comprehensive parental leave policies.
  • Wellbeing and mental health support resources.
  • Affinity Groups to promote diversity and inclusion.
  • Hybrid working arrangements to encourage work-life balance.
  • Access to professional development resources.

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