Administrative Coordinator
4 days ago
Talbert House is seeking an experienced Administrative Specialist to join our team. As an Administrative Specialist, you will provide administrative support to our department and manager(s) to achieve our goals and objectives.
Key Responsibilities- Administrative Support: Provide administrative support and handle tasks such as correspondence, data entry, and filing.
- Billing and Financial Management: Handle submission and processing of accurate and timely data entry, basic to intermediate accounting duties, and compile and summarize accounting information.
- Scheduling: Perform routine to advanced office duties, including managing and coordinating calendars, scheduling clients and meetings, and ensuring accuracy and timeliness.
- Data Entry and Management: Responsible for data entry and databases for the department, ensuring accuracy and integrity of data entered.
- Scanning, Copying, and Filing: Responsible for scanning and copying of correspondence, completing filing of department and client correspondence, and ensuring files and records are complete with all required documentation.
- Audits: Conduct audits of client/employee and/or customer files to ensure compliance with funder and agency requirements.
- Reporting: Monitor, prepare, and complete basic to intermediate reports and presentations in a timely manner to meet reporting requirements.
- Project Management: Coordinate and manage intermediate-level projects for the department and support management in business activities.
- Customer Service: Ensure client, customer, and department needs are being met through providing positive and excellent customer service, answering phones, greeting visitors, and managing the front desk.
- Education: Associate's Degree in a related area or equivalent experience.
- Experience: 2 years' experience in an administrative support role.
- Positional: Driving in accordance with job duties assigned, infrequent standing and walking, constant sitting.
- Gross Mobility: Rare climbing, or crawling, infrequent balancing, stooping, kneeling, or crouching, frequent to constant reaching, handling, and fingering.
- Sensory: Rare tasting/smelling, infrequent use of color vision, occasional use of far visual acuity, depth perception, and field of vision, frequent use of near and midrange visual acuity, and visual accommodation, frequent to constant talking.
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