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Accounting Operations Specialist

2 months ago

Boca Raton, Florida, United States Lamark Media Full time
Job Overview

Lamark Media is a dynamic digital marketing agency committed to delivering exceptional marketing solutions that generate measurable outcomes for our clients and partners. Our approach involves crafting tailored omni-channel strategies that utilize digital marketing resources effectively, ensuring they can be assessed, refined, and expanded for sustained success.

Founded with the goal of establishing a comprehensive platform that offers a wide range of in-house digital marketing services, we maintain a neutral stance in fostering growth.

Our objective is to enhance value for others, guided by core principles that motivate us to exceed expectations and contribute to the success of our partners. We invite you to join our team of intelligent, enthusiastic, and collaborative professionals who are dedicated to achieving remarkable results for our clients and their customers.

Position Title: Accounting Services Specialist

Department: Finance & Accounting
Reports To: Controller
Job Type: Full-Time

Position Summary:

We are looking for a motivated and detail-oriented Accounting Services Specialist to become a vital part of our Finance team. This role is essential in supporting the robust financial systems and operations of a rapidly expanding organization with a focus on acquisition-driven growth. The ideal candidate will play a crucial role in identifying, implementing, and overseeing financial systems, processes, and technologies throughout the company. This position is key in ensuring accurate and timely data management, which is critical for informed decision-making.

Key Responsibilities:

  • Financial Accounting:
    • Assist in the monthly closing procedures
    • Prepare and record journal entries
    • Reconcile general ledger accounts
  • Accounts Receivable:
    • Generate and distribute monthly client invoices
    • Lead the collections process for accounts receivable
    • Act as the primary contact for A/R inquiries
    • Process cash applications
    • Manage daily client communication
    • Collaborate with the Client Services Team on collection matters
    • Escalate challenging accounts to senior management
  • Accounts Payable:
    • Process invoices for Accounts Payable
    • Maintain the Accounts Payable checklist
    • Facilitate the setup of new vendors
    • Investigate and resolve payable disputes
    • Research and document unrecorded liabilities
  • Audit/Tax:
    • Support annual external audit requirements and due diligence requests
    • File monthly or quarterly sales tax reports to relevant authorities
  • Internal Controls:
    • Ensure the integrity of internal controls, documentation, and compliance
    • Develop new controls to address identified weaknesses
  • Technology:
    • Assist in post-merger integrations of recent acquisitions
    • Provide system support for financial software
    • Help implement automated workflows
  • Team Collaboration:
    • Communicate financial information effectively
    • Build relationships across various teams to encourage collaboration

Qualifications:

  • Education:
    • Bachelor's degree in Accounting, Finance, or Business Administration
  • Experience:
    • 3+ years of relevant experience
    • Familiarity with financial software is a plus
    • Understanding of accounting principles in accordance with US GAAP
  • Skills and Abilities:
    • Proficient in Microsoft Excel, capable of handling large datasets and ensuring data accuracy
    • Ability to think critically and manage multiple projects concurrently
    • Strong attention to detail and organizational skills
    • Excellent written and verbal communication abilities
    • Effective problem-solving skills
    • Professionalism, integrity, attention to detail, and a growth-oriented mindset

Working Conditions:

  • Standard office environment with typical office equipment
  • Occasional overtime may be necessary to meet deadlines

Benefits:

  • Positive company culture: We value the impact we create daily, balancing freedom with responsibility, and fostering a consultative, transparent, and communicative approach in our internal and client relationships.
  • Diverse and innovative work environment
  • Opportunities for career advancement: Direct access to agency leadership.
  • Comprehensive life and medical insurance: with upgrade options available. Optional vision and dental coverage.
  • 401(k) plan with employer matching
  • Monthly Lunch & Learn and Development sessions
  • Regular company events: held in-office or virtually

Lamark Media is an equal opportunity employer. We select candidates based on qualifications and job requirements, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other protected status. We encourage United States Veterans and individuals with disabilities to apply for positions for which they are qualified.

In compliance with federal law, all hired individuals will be required to verify their identity and eligibility to work in the United States and complete the necessary employment eligibility verification form upon hire.

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