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Front Office Coordinator

2 months ago

Houston, Texas, United States Rogii Full time
Job Overview

Position Type: Full-time

Location: Houston, TX

About ROGII:

ROGII is at the forefront of innovation in the Oil & Gas sector, providing cutting-edge software solutions that enhance operational efficiency and streamline workflows for a global clientele. Our team comprises forward-thinking individuals dedicated to pushing the boundaries of technology and creativity in our industry.

Role Summary:

The Receptionist is a pivotal role within our organization, serving as the initial point of contact for clients and visitors. This position is essential in creating a welcoming atmosphere and ensuring that all interactions reflect the values and professionalism of ROGII.

Key Responsibilities:

  • Oversee front office operations, ensuring a tidy and organized reception area.
  • Maintain a friendly and approachable demeanor in all communications, both in-person and via phone.
  • Facilitate effective communication through various channels, including telephone, email, and postal services.
  • Supervise the upkeep of office equipment and supplies.
  • Manage daily administrative tasks, including typing, filing, and scheduling appointments.
  • Coordinate client meetings, travel arrangements, and departmental activities.
  • Handle sensitive correspondence and maintain confidentiality.
  • Assist in planning and organizing company events as required.
  • Ensure all necessary supplies are available for meetings and conferences.
  • Maintain an organized filing system for easy retrieval of information.
  • Prioritize and manage a high volume of information and inquiries.
  • Collaborate with the Head of Administration & HR and the Administrative Lead.

Qualifications:

  • Excellent interpersonal and customer service skills.
  • Prior experience in administrative or office management roles is preferred.
  • Strong multitasking abilities.
  • Proficient in Microsoft Office and Google Workspace.
  • Professional appearance and demeanor are essential.

Requirements:

  • Proficiency in Microsoft Office and Google Workspace is mandatory.
  • Familiarity with mailing processes, including postage machines and courier services.
  • Strong organizational and planning skills.
  • Ability to lift up to 20 lbs.
  • A valid Driver's License is required.

At ROGII, we are committed to fostering a diverse and inclusive workplace. We offer a competitive salary and a comprehensive benefits package, along with opportunities for professional development and growth.