Receptionist and Administrative Assistant

2 weeks ago


New York, New York, United States ReqRoute Inc Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Receptionist to join our team at ReqRoute Inc. As a key member of our Facilities Team, you will be responsible for providing administrative support and ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support
    • Provide reception duties, including answering and transferring calls, and greeting visitors.
    • Assist with mail processing, including scanning and distributing mail to team members.
    • Manage accounts payable, security reports, and trackers.
  • Facilities Support
    • Assist the Facilities Manager and Assistant Manager with various tasks and projects.
    • Order office supplies and maintain inventory records.
    • Keep all files and supplies organized and locked in cabinets.
  • Security and IT Support
    • Assist the security guard with training and tasks.
    • Create IT tickets and request assistance from the IT department as needed.
    • Manage security reports and trackers.
  • Communication and Customer Service
    • Respond to all emails and phone calls in a timely and professional manner.
    • Provide excellent customer service to clients and visitors.
Requirements
  • High school diploma or equivalent required.
  • 1-2 years of experience in an administrative or facilities role.
  • Excellent communication and organizational skills.
  • Ability to work independently and as part of a team.
What We Offer
  • A competitive salary and benefits package.
  • The opportunity to work with a dynamic and growing company.
  • A collaborative and supportive work environment.


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