Legal Assistant for Property Management

2 weeks ago

San Francisco, California, United States Structure Properties Full time

Company Overview: Structure Properties is a leading firm in the realm of Property Management, overseeing a wide array of residential and commercial assets. Our commitment lies in delivering superior management services, characterized by professionalism and integrity, ensuring exceptional outcomes for both property owners and tenants.

Position Title: Paralegal

Location: San Francisco, CA

Reporting Structure: Reports to the CEO

Role Summary:

We are in search of a proficient and knowledgeable Paralegal to enhance our team at Structure Properties. This role is pivotal in supporting all legal aspects associated with our property management functions. The Paralegal will primarily focus on managing and assisting with various legal issues, such as unlawful detainers, rent arrears, insurance claims, compliance, and other intricate legal requirements of the organization. Additionally, this position will involve drafting essential documents like 3-day notices and acting as the intermediary between our property management team and external legal counsel for matters necessitating attorney intervention.

Key Responsibilities:

  • Act as the main liaison between the property management division and external legal representatives for all legal cases.
  • Oversee and coordinate legal cases, including unlawful detainers, rent non-payment issues, insurance claims, and other significant legal matters.
  • Draft legal documents such as 3-day notices, notices to quit, and other necessary legal notifications.
  • Facilitate communication among property managers, tenants, and external counsel regarding legal issues.
  • Collect and organize pertinent documentation, evidence, and information for legal proceedings.
  • Assist external legal counsel with case management tasks, including scheduling, document handling, and court submissions.
  • Conduct legal research and analysis to support legal strategies and case preparations.
  • Review contracts and provide insightful recommendations.
  • Maintain precise and current records of all legal matters and case files.
  • Support other legal tasks and projects as directed by the CEO.

Qualifications:

  • Bachelor's degree in Paralegal Studies, Legal Studies, or a related discipline is preferred.
  • Paralegal certification or equivalent professional experience is required.
  • A minimum of 3 years of experience as a paralegal, ideally within property management or real estate law.
  • Strong understanding of legal procedures, court regulations, and laws pertinent to property management and landlord-tenant relations.
  • Exceptional communication and interpersonal skills, capable of effectively engaging with property managers, tenants, and external legal counsel.
  • Highly organized and detail-oriented, with strong abilities in multitasking and time management.
  • Proficient in legal research tools and software, such as LexisNexis or Westlaw.
  • Ability to work independently with minimal oversight as well as collaboratively within a team.
  • Professional demeanor with a commitment to confidentiality and ethical standards.

Become a vital part of Structure Properties, where we value excellence in property management and provide a supportive environment for professional growth and development.

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