Automotive Operations Manager

1 day ago


North Augusta, South Carolina, United States Auto recruitment usa Full time
Job Summary

We are seeking an experienced Automotive Office Manager to join our team at Auto Recruitment USA. The successful candidate will be responsible for processing and generating financial data for all dealership departments, ensuring accurate financial reporting to the dealer/general manager and overseeing accounting office and administrative functions.

Key Responsibilities
  • Hire, train, and supervise office personnel to ensure efficient operations.
  • Analyze and organize office procedures to optimize performance.
  • Prepare a comprehensive financial statement monthly, adhering to dealership guidelines and manufacturer formats.
  • Maintain an effective cash management system, forecasting cash needs and providing timely daily operating control (DOC) to the dealer/general manager.
  • Reconcile select accounts monthly and approve adjustments to inventory and receivable accounts.
  • Ensure all manufacturer accounts, including warranty claims, rebates, interest, protection, and co-op advertising accounts, are current and accurate.
  • Print monthly journals, schedules, and general ledger, and close the month by processing accounting month-end.
  • Assist in completing the annual review/audit and ensure compliance with all government regulations.
  • Prepare payroll on a timely basis, post payroll, and maintain payroll records.
  • Prepare tax reports, tax deposits, and tax returns in a timely and accurate manner.
  • Stay up-to-date with current factory incentives and code deliveries on the dealership computer system.
  • Administer the charge-back program for late charges to inventory.
  • Prepare monthly floor plan reports for commission calculations and sales commission/chargeback detail reports.
  • Manage the payoff of vehicle floor plans and work with bank representatives.
  • Approve new charge accounts and oversee the collection of past due accounts.
  • Compile information and prepare reports as requested by management and/or dealer principal.
  • Cross-train a qualified substitute and process paperwork for new employees and terminations.
Requirements

To succeed in this role, the ideal candidate will have two to four years of related experience and/or training, or an equivalent combination of education and experience. The ability to apply common sense understanding to carry out detailed instructions and deal with problems involving concrete variables in standardized situations is essential.



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