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Administrative Support Specialist

1 month ago

Arlington Heights, Illinois, United States WITRON Service America Full time
Job Title: Administrative Assistant

The Administrative Assistant plays a vital role in supporting the Director of Technical Services and the Technical Services team at WITRON Service America.

This is a dynamic position that requires the ability to multitask and work effectively under pressure in a fast-paced environment.

Key Responsibilities:
  • Provide administrative support to the Director of Technical Services and the Technical Services team, including maintaining reports, creating communication materials, and developing presentations.
  • Manage relationships with travel vendors, hotel and rental car partnerships, and other vendors as needed.
  • Assist with travel arrangements for U.S. colleagues, including providing documentation for immigration needs for international travel.
  • Approve bills and invoices for expenses related to departmental activities.
  • Work with the HR Department to help manage human capital activities as part of a growing team.
Requirements:
  • Advance proficiency in Microsoft Excel, including VLOOKUPs and pivot tables.
  • Ability to meet deadlines and prioritize tasks.
  • Excellent written and communication skills.
  • Ability to balance working within a team environment and working independently.
  • Strong proficiency in Microsoft Office Suite, including Outlook, Word, and Teams video conferencing.
  • High School Diploma or equivalent is required.
  • 5 years of experience supporting multiple teams across the U.S. and in an office environment.
  • 2 years of experience supporting Executive Leadership.
  • Experience working in a global organization with foreign nationals is a plus.
  • Knowledge of Human Resources is a plus.