Administrative Coordinator

2 weeks ago


Coraopolis, Pennsylvania, United States PepsiCo Full time
Job Summary

We are seeking a highly skilled and talented Administrative Assistant to provide administrative support to the Unit Manager and leadership team at the Coraopolis Pepsi Plant. This role is responsible for managing day-to-day sales administrative accountabilities and dedicated areas of expertise.

Key Responsibilities
  • Manage and maintain distribution and contact lists
  • Organize and maintain department files, both electronic and hard copy
  • Monitor email and phone calls, and proactively respond to and/or coordinate issues when possible
  • Administer specific applications and processes, including AP, CETS, CTS, ESC, ERT, FFP, Kronos/SAP Masterfiles, Respond & Recover
  • Create customized actionable market reports using pivot tables, advanced formulas, or macros
  • Work on special projects as necessary
  • Maintain employee master files, track employee vacation balances, process weekly payroll, and reconcile payroll data between Kronos and SAP systems
  • Retain and file all payroll documentation
  • Serve as a resource for employees and supervisors regarding payroll policies and procedures
  • Provide explanations for variances in labor performance
  • Complete administrative tasks for the plant as needed
  • Perform Sarbanes Oxley testing, self-assessments, location control assessments, and various other audit tasks for Payroll & Human Resource departments
  • Recognition tracking and implementation: service anniversaries, birthdays, organizational announcements, holidays, etc.
  • Organize, maintain, and procure office supplies
  • T&E submissions & A/P (myBuy/POs): P-Card, Supply Orders for Zone, Drug Screens, DOT Physicals, Maintenance Repairs, Vendor Coordination, Uniform ordering and distribution
  • Prepare Security badges for active, temporary, and contractors
Requirements
  • 2+ years of experience in Admin Support in a Consumer Goods Company
  • Associates Degree in Business or an equivalent combination of education and experience. Bachelors Degree is preferred.
  • Proficient in Microsoft Outlook, Word, Excel, and PowerPoint, with the ability to quickly learn various in-house software applications
  • Ability to handle multiple priorities and multi-tasking, including making clear and timely decisions
  • Previous experience with Payroll or Accounts payable/receivable
  • Proven track record of supporting multiple managers and managing multiple and competing priorities
  • Outstanding organizational and follow-up skills, discretion with sensitive information, results-oriented, and ability to complete assignments in a timely manner
  • Strong interpersonal, time management, and problem-solving skills
  • Ability to make clear and timely decisions, adapt to unexpected requests, and work with minimal supervision
  • Excellent written and verbal communication skills, creative thinking, and problem-solving skills
  • Respects and values differences, acts with integrity, and operates with justice
Equal Employment Opportunity

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity

Please view our Pay Transparency Statement



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