Administrative Coordinator
2 weeks ago
We are seeking a highly skilled and talented Administrative Assistant to provide administrative support to the Unit Manager and leadership team at the Coraopolis Pepsi Plant. This role is responsible for managing day-to-day sales administrative accountabilities and dedicated areas of expertise.
Key Responsibilities- Manage and maintain distribution and contact lists
- Organize and maintain department files, both electronic and hard copy
- Monitor email and phone calls, and proactively respond to and/or coordinate issues when possible
- Administer specific applications and processes, including AP, CETS, CTS, ESC, ERT, FFP, Kronos/SAP Masterfiles, Respond & Recover
- Create customized actionable market reports using pivot tables, advanced formulas, or macros
- Work on special projects as necessary
- Maintain employee master files, track employee vacation balances, process weekly payroll, and reconcile payroll data between Kronos and SAP systems
- Retain and file all payroll documentation
- Serve as a resource for employees and supervisors regarding payroll policies and procedures
- Provide explanations for variances in labor performance
- Complete administrative tasks for the plant as needed
- Perform Sarbanes Oxley testing, self-assessments, location control assessments, and various other audit tasks for Payroll & Human Resource departments
- Recognition tracking and implementation: service anniversaries, birthdays, organizational announcements, holidays, etc.
- Organize, maintain, and procure office supplies
- T&E submissions & A/P (myBuy/POs): P-Card, Supply Orders for Zone, Drug Screens, DOT Physicals, Maintenance Repairs, Vendor Coordination, Uniform ordering and distribution
- Prepare Security badges for active, temporary, and contractors
- 2+ years of experience in Admin Support in a Consumer Goods Company
- Associates Degree in Business or an equivalent combination of education and experience. Bachelors Degree is preferred.
- Proficient in Microsoft Outlook, Word, Excel, and PowerPoint, with the ability to quickly learn various in-house software applications
- Ability to handle multiple priorities and multi-tasking, including making clear and timely decisions
- Previous experience with Payroll or Accounts payable/receivable
- Proven track record of supporting multiple managers and managing multiple and competing priorities
- Outstanding organizational and follow-up skills, discretion with sensitive information, results-oriented, and ability to complete assignments in a timely manner
- Strong interpersonal, time management, and problem-solving skills
- Ability to make clear and timely decisions, adapt to unexpected requests, and work with minimal supervision
- Excellent written and verbal communication skills, creative thinking, and problem-solving skills
- Respects and values differences, acts with integrity, and operates with justice
PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity
Please view our Pay Transparency Statement
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