Office Administrator

3 days ago


Gastonia, North Carolina, United States Carolina Therapeutic Services Community Developmen Full time
Job Title: Office Manager

Carolina Therapeutic Services Community Development seeks a highly organized and detail-oriented Office Manager to provide administrative support to our team.

Key Responsibilities:
  • Implement administrative systems, procedures, and policies to ensure efficient office operations.
  • Support staff administratively, providing guidance and assistance as needed.
  • Manage office services, including mail distribution, meeting scheduling, and equipment maintenance.
  • Collaborate with the Program Manager and Clinical Director to organize office operations and procedures.
  • Coordinate with the IT department to ensure smooth office equipment operations.
  • Ensure timely invoicing and payment of office expenses.
  • Manage contract and price negotiations with office vendors and service providers.
  • Provide general support to visitors, answering questions and requests.
  • Liaise with facility management vendors, including cleaning, catering, and security services.
  • Plan in-house or off-site activities, such as parties, celebrations, and conferences.
Requirements:
  • Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant.
  • Knowledge of office administrator responsibilities, systems, and procedures.
  • Proficiency in MS Office, particularly MS Excel.
  • Hands-on experience with office machines, such as fax machines and printers.
  • Familiarity with email scheduling tools, like Email Scheduler and Boomerang.
  • Excellent time management skills, ability to multi-task, and prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills in a fast-paced environment.
  • A creative mind with an ability to suggest improvements.

High School degree; additional qualification as an administrative assistant or Secretary will be a plus.


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