Senior Administrative Assistant to the Dean of Music

2 weeks ago

Lynchburg VA USA, United States Liberty University Full time
Job Summary

This position provides high-level administrative support to the Dean of the School of Music, ensuring the efficient and effective management of the department's operations. The successful candidate will be responsible for managing the Dean's calendar, email, and tasks, as well as providing administrative assistance with budget management, accreditation, donor relations, and academic operations.

Key Responsibilities
  • Manage the Dean's calendar and email to ensure effective prioritization of tasks and meetings.
  • Maintain an ongoing list of current projects and tasks with noted deadlines for the Dean.
  • Arrange travel for the Dean and reconcile expenses.
  • Prepare reports, correspondence, and presentations.
  • Facilitate dean approvals related to various areas.
  • Manage and execute events hosted by the Dean.
  • Implement faculty/staff care and support initiatives as directed by the Dean.
  • Manage upper-level administrative tasks for the School of Music.
  • Serve as the budget manager for the School of Music and work with the Dean on all budget planning and execution initiatives.
  • Compile reports and information related to accreditation and legislative items as needed.
  • Manage donor databases and facilitate donor relationships.
  • Serve as an advisor for academic administrative staff.
Qualifications and Requirements
  • 5+ years of administrative experience required.
  • Bachelor's degree with a concentration in business management, music education, or a related field required; master's degree preferred.
  • Strong analytical skills and well-developed communication skills.
Working Conditions

The working environment is a climate-controlled setting with moderate noise levels. The position may require occasional travel and the use of a personal vehicle or Liberty University vehicles. A valid Virginia driver's license, an acceptable DMV record, and liability insurance are required.

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