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Office Operations Coordinator

2 months ago

Montgomery, Alabama, United States Carr Riggs & Ingram Full time
ADMINISTRATIVE SUPPORT SPECIALIST

At Carr Riggs & Ingram, we believe in empowering our employees to shape their own career trajectories. We encourage you to explore the diverse opportunities available and discover how we can assist you in redefining your professional journey.

Key Responsibilities:

This Administrative Support Specialist role is essential in aiding the Office Manager with various administrative duties within a dynamic professional services environment. Responsibilities include, but are not limited to:
  • Managing incoming calls and directing them appropriately
  • Facilitating client interactions
  • Assisting with invoicing, payment processing, and accounts receivable
  • Coordinating the shipping and receiving of packages through various carriers and ensuring proper distribution
  • Maintaining a tidy and organized office and kitchen area, including inventory management
  • Overseeing office supplies, ensuring timely restocking of refreshments and snacks
  • Engaging in cross-training for administrative functions across different departments
  • Collaborating on projects and tasks beyond standard responsibilities.
Qualifications:
  • A minimum of 3 years of experience in customer service and general office operations
  • Proficient in handling phone systems, managing paperwork, and utilizing scanning, faxing, and emailing tools
  • Exhibiting a professional appearance and effective communication skills, both written and verbal
  • Competent in Microsoft Word, Excel, and Adobe PDF software
  • Familiarity with e-signature platforms and electronic document management
  • Availability for full-time work, Monday through Friday, with potential overtime during peak periods
  • Comfortable with technology and open to learning new software applications.
Applicants for positions with Carr Riggs & Ingram must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position or future roles.

Carr Riggs & Ingram offers a comprehensive benefits package. For more information regarding our benefits and workplace culture, please visit our careers site.

At Carr Riggs & Ingram, we unite your professional aspirations with your personal goals, fostering an inclusive environment for everyone, from interns to partners. Our firm goes beyond traditional accounting services, offering a range of specialized solutions to help individuals and organizations achieve their objectives.