Operations Inventory Coordinator

5 days ago

Montgomery, Alabama, United States Optum Full time

The Operations and Inventory Coordinator plays a pivotal role in maintaining a smooth and efficient flow of business operations within the office. This position oversees the administrative functions, ensuring that all tasks are completed in a timely and productive manner.

Key Responsibilities:

  • Manage front office operations, including greeting visitors, accepting deliveries, and coordinating with vendors.
  • Respond to general inquiries, including incoming calls, faxes, and in-person drop-ins.
  • Maintain supply inventories, following established processes and procedures for ordering, storage, and auditing of general office and medical supplies.
  • Ensure timely submission of invoices from vendors for payment.
  • Package and mail supplies and documents to remote employees.
  • Complete quarterly medication box audits, following procedures and processes established by the national pharmacy leadership team.
  • Enter updates to the provider on-call schedule into the scheduling system, including managing schedule changes throughout the month.
  • Schedule local meetings as requested by local market leadership team and manage calendar and agenda for all recurring market team meetings.
  • Maintain market-specific email distribution lists.
  • Serve as a key liaison for all facilities issues and interactions with building management.
  • Coordinate travel planning for members of the local market leadership team.
  • Organize annual events for local employees, including catering and/or facility reservations.
  • Complete company-provided respiratory FIT testing certification and perform annual respiratory FIT testing for patient-facing employees.
  • Support market teams by scanning physical documents to be uploaded into patient charts as needed.

Requirements:

  • High school diploma or equivalent.
  • 2+ years of professional experience in office management, preferably in a medical setting.
  • Demonstrated critical thinking skills and flexibility are required for success in this role.
  • Demonstrated ability to work independently with minimal direct oversight.
  • Excellent organizational skills and solid attention to detail.
  • Proven knowledge of MS Office products, especially Outlook and Teams.
  • Ability to operate printer, fax, and copier machines.
  • Ability to work Monday to Friday from 8:30am to 5:00pm local time, on site within the area.

At Optum, we believe that everyone deserves the opportunity to live their healthiest life. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes.

Optum is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

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