Operations Coordinator
5 days ago
We're seeking a highly organized and detail-oriented Operations Coordinator to join our team at Behind the Design. As a key member of our operations team, you will play a critical role in ensuring the seamless flow of materials and information between clients, vendors, and our installation team.
Key Responsibilities:- Project-manage the post-order process, streamlining logistics and inventory management
- Collaborate closely with the Operations Manager to prepare for installations and coordinate vendor communications
- Oversee a high volume of projects at various stages, maintaining efficient warehouse operations and inventory management
- Prepare materials and provide installers with product and installation details
- Communicate effectively with vendors and logistics partners regarding orders, deliveries, and timelines
- Support installation scheduling and troubleshoot any changes that arise
- Update multiple platforms, including Salesforce, Smartsheet, and vendor portals, throughout the project management process
- Ensure project timelines are met through effective coordination among internal teams, clients, and vendors
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Ability to lift up to 50 lbs regularly
- Basic knowledge of warehouse operations and inventory management
- Familiarity with Salesforce, MS Office Suite, Smartsheet, or ERP systems is a plus
- Background in customer service and/or account management; operations experience is desirable
- Experience in distribution, purchasing, and/or vendor management is preferred
- Competitive salary, commensurate with experience
- IRA with a 2% match to help secure your future
- Monthly health plan stipend of $400 to apply toward your chosen plan(s)
- Generous vacation policy, with 2 weeks in your first year, 3 weeks in your second year, and 4 weeks in your 10th year and beyond
- Flexible start times between 8-9 AM, wrapping up between 4-5 PM, with Fridays ending around 3 PM
We're a dynamic team of lifelong learners, and we're excited to welcome a proactive problem-solver with a 'figure-it-out' attitude to our team. If you're a curious, confident, and driven individual with a passion for operations and logistics, we'd love to hear from you.
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