Executive Assistant

2 weeks ago


Waukesha, Wisconsin, United States Wisconsin Institute of CPAs (WICPA) Full time
Executive Assistant Opportunity

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our President/CEO. This is a unique opportunity to join a dynamic team and contribute to the success of our organization.

Key Responsibilities:
  • Provide administrative support to the President/CEO, including preparing reports, data analysis, and correspondence.
  • Manage calendars, schedules, and appointments for the President/CEO.
  • Prepare and maintain accurate meeting agendas, minutes, and membership lists.
  • Oversee the organization of meetings, including attendance tracking, minutes, lunches, and facility readiness.
  • Manage reminders, information accuracy within the database, and creation of documents and reports as requested.
  • Assist with special events, programs, and activities.
  • Schedule legislator visits in Washington DC and Madison for WICPA members.
  • Collaborate with key leadership and co-workers for member events, banquets, publications, and awards.
  • Promote programs, activities, and membership enrollment in interactions with existing and potential members.
  • Manage and answer phones, assisting members and managing daily mail.
Requirements:
  • Bachelor's degree from an accredited institution in Business, Administration, or Communication.
  • 5 years previous experience as an Executive Assistant reporting directly to C-level executives.
  • Demonstrates exemplary business writing and verbal communication skills.
  • Advanced knowledge and experience in Microsoft Office, data entry, and report management.
  • Must possess strong organizational, project management, attention to detail, and problem-solving skills.
  • Demonstrates good judgement and critical thinking in a high performance, fast-paced work environment.
  • Must be able to work independently and in a team-oriented environment.
  • Required to maintain confidentiality with information obtained in position.
  • Must possess a valid driver's license and reliable source of transportation and must be able to travel as scheduled.
  • Must be able to work additional overtime as required.
What We Offer:
  • Competitive compensation package including compensation range mid-upper 50's based on experience.
  • Medical, Dental, Vision and Life insurance.
  • 401(k) plan plus generous employer contribution.
  • Paid vacation, holiday, and personal time.
  • 8 a.m. to 5:00 p.m. office hours (with elective Friday afternoons off in summer).
  • Professional development opportunities.
  • Collaborative culture and team activities.
  • Casual attire acceptable on non-meeting/event dates.

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