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Executive Support Specialist

4 weeks ago

Étreux, Hauts-de-France, United States The Hollister Group Full time
Executive Assistant Opportunity

We are The Hollister Group, a leading women-owned staffing firm in the Boston area. Our team guides candidates through the job search process and connects top-tier talent with opportunities that meet their needs and goals.

Our Administrative & HR Staffing team is currently seeking a highly skilled Executive Assistant to support our clients in Boston/Cambridge. The ideal candidate will possess excellent administrative skills, effective communication and collaboration abilities, and a strong work ethic.

Key Responsibilities:
  • Provide administrative support to the Executive, including inbox and calendar management, drafting correspondence, and scheduling appointments/meetings.
  • Field and address calls, emails, messages, and inquiries in a timely manner, triaging appropriately.
  • Schedule and prepare for internal and external calls/meetings, providing relevant agendas, documents, and materials when necessary.
  • Assist with organizing offsite and onsite events and ordering supplies.
  • Work alongside other administrative professionals to facilitate communication and collaboration across teams.
  • Serve as a liaison and resource to others across teams and various levels of the company.
  • Oversee ad hoc projects for various departments and levels of staff.
  • Process expense reports, review financial documents, and assist with month-end close using internal databases as needed.
Requirements:
  • Bachelor's degree required.
  • 4-6 years of experience providing direct administrative support to one or more Executives.
  • Experience effectively communicating and collaborating with upper-level management.
  • Ability to organize and prioritize multiple tasks and meet deadlines in a fast-paced environment.
  • Exceptional professional writing skills.
  • Advanced proficiency with Microsoft Office programs.
  • Must be organized, level-headed, and able to manage multiple tasks/projects according to urgency.

Interested in learning more? Apply with your resume and we'll get in touch.

If these details don't quite align with you, don't worry. We have a variety of other openings for Administrative roles, and in Human Resources, Accounting, and Finance.

Apply here or send your resume via email at apply@hollistergroup.com to connect with a recruiter and see how we can help you in your search.

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.