Proposal Coordinator

2 days ago

Pittsburgh, Pennsylvania, United States Civil & Environmental Consultants, Inc. Full time
Job Title: Proposal Coordinator

Civil & Environmental Consultants, Inc. is seeking an experienced Proposal Coordinator to manage proposal production for an assigned group of offices. This role will involve coordinating and preparing responses to private and public sector Requests for Proposals (RFP), Requests for Qualifications (RFQ), and Requests for Information (RFI) in pursuit of specific opportunities.

Key Responsibilities:
  • Lead activities involved with gathering and formatting content associated with proposal development
  • Review RFPs, develop proposal schedules, create outlines, and participate in meetings
  • Ensure continuity and compliance with corporate standards
  • Use creativity to prepare document layouts in a visually appealing manner
  • Proofread and edit for format, grammar, style, punctuation, and spelling
  • Coordinate the internal and external flow and review of all proposal inputs and outputs with multi-disciplined, multi-office, and multi-firm project teams
  • Perform internal personnel and project experience research in support of proposal efforts
  • Assist with updates to resumes and project descriptions
  • Coordinate final proposal production, reproduction, binding, and shipping/submittal of document(s) when necessary
Requirements:
  • 4-7 years of proposal-related experience in a professional services, A/E/C industry, design, logistics, or operations and maintenance type firm
  • Experience working at a consulting engineering firm is preferred, and public sector experience is also desired, particularly with SF330 qualifications packages
  • BA/BFA in Communications, Marketing, or Graphic Art preferred
  • Superior written and oral communication skills
  • Ability to process information quickly and accurately, with organizational skills and heightened attention to detail
  • Flexible and open to balancing priorities and managing multiple tasks simultaneously within compressed timeframes
  • Sensitivity to deadlines with a willingness to work necessary hours to meet them
  • Experience working with Adobe InDesign preferred
  • Experience with Microsoft Word - styles, tables, and pagination
  • Experience using Adobe Acrobat
  • Experience with MS PowerPoint
  • Experience with MS Excel
  • Familiarity with Adobe Photoshop
About Us:

Civil & Environmental Consultants, Inc. is a Top 500 Design Firm and Top 200 Environmental Firm, consistently ranked by Engineering News-Record. We are looking for individuals who enjoy using their education and experience to solve difficult technical problems and work on interesting projects. Our team is motivated to provide high levels of service to our clients and to teach you along the way.

We offer a variety of Employee Resource Groups, including CEC Community, CEC Ignite, CEC iDEA, and CEC Women, which focus on giving back to the communities we work in, helping professionals early in their careers, promoting inclusion and diversity, and creating opportunities for women to network and leverage professional experience.

We care about our people and offer a small-firm work environment with large-firm opportunities. We provide a matching 401(k), profit sharing, a performance bonus, company stock, medical, dental, and vision insurance, short and long-term disability, tuition assistance, professional development, and work-life balance.

Civil & Environmental Consultants, Inc. is an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring, or promotion based on race, color, religion, sex, national origin, age, disability, protected veteran status, or any other basis prohibited by applicable federal, state, or local law.

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