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Records Management Specialist
2 months ago
We are seeking a highly organized and detail-oriented Records Coordinator to join our team at the Center for Developmentally Disabled. The successful candidate will be responsible for maintaining accurate and up-to-date personnel files, ensuring compliance with ADA specifications, and providing exceptional support to various departments within the organization.
Key Responsibilities- File all paperwork as needed for the human resource department, ensuring timely and accurate processing.
- Sort and categorize papers alphabetically and by content, dates, and significance for electronic filing.
- Create electronic personnel files for new employees, adhering to best practices and organizational standards.
- Maintain personnel files according to ADA specifications, ensuring confidentiality and data protection.
- Enter paperwork into electronic systems using data entry or optical scanners, ensuring accuracy and efficiency.
- Handle requests to access files, exercising discretion and confidentiality.
- Follow policies and confidentiality guidelines to safeguard data and information.
- Assist with answering phone calls when the receptionist is unavailable, prioritizing messages and responding in a timely manner.
- Partner with recruiters to ensure required documentation is filed during onboarding.
- Support training programs to track completed training of all staff in electronic files and HRIS.
- Work with supervisory teams to ensure training checklists are received and filed.
- Organize personnel records for audits or accreditation purposes, ensuring compliance with state and federal laws.
The Center for Developmentally Disabled is a private, not-for-profit corporation serving adults and children with developmental and intellectual disabilities in the Kansas City, MO area. We provide residential care services, employment services, day habilitation, and a private school for students referred through the Kansas City Missouri area. We are an equal opportunity employer, committed to diversity and inclusion.
