Atlanta Administrative Professional

4 weeks ago


Atlanta, Georgia, United States Israel Bonds Full time
Job Title: Atlanta Administrative Professional

This is a full-time position responsible for providing high-level administrative support to the Executive Director in their respective sales/programming areas.

Key Responsibilities:
  • Maintain and organize executive calendars, schedule appointments, coordinate meetings, and ensure timely reminders.
  • Serve as the primary point of contact for internal and external stakeholders, screening and directing phone calls, emails, and correspondence appropriately.
  • Coordinate travel itineraries, including flight bookings, hotel accommodations, transportation, and visa arrangements, ensuring seamless travel experiences for executives.
  • Arrange and prepare materials for meetings, conferences, and presentations, including agendas, documents, and presentations. Record meeting minutes and follow up on action items as needed.
  • Handle administrative tasks such as expense reports, document preparation, filing, data entry, and maintaining organized electronic and physical filing systems.
  • Daily communications with investors.
  • Handle sensitive information with discretion and confidentiality, always maintaining a high level of professionalism and integrity.
  • Assist in special projects, research, and other tasks as assigned by executives, contributing to the overall efficiency and success of the organization.
  • Build and maintain positive relationships with internal teams, external partners, clients, and vendors, acting as a liaison on behalf of the executives.
  • Maintain accurate customer records in Salesforce.
Requirements:
  • Bachelor's degree in business administration, office management, or related field preferred.
  • Minimum of 5 years office experience in an administrative environment.
  • Self-starter, demonstrates initiative and ownership of responsibilities.
  • Strong organizational, administrative, and time-management skills.
  • Ability to manage multiple projects simultaneously and work well under pressure.
  • Highly motivated, must be a team player and adapt when challenges arise.
  • Strong oral and written communication skills.
  • Proficiency in Microsoft Word, Excel, Outlook, and other relevant software applications.
  • Ability to learn and use Salesforce proficiently and other new systems as they are introduced.
Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, telephones, photocopiers, filing cabinets, and fax machines.

This is a largely sedentary role; however, this position requires constant communication and the ability to exchange accurate information, the ability to operate a computer and other office equipment, lift files, open filing cabinets, and bend or stand as necessary.

Travel:

Minimal travel is expected for this position.

Security Clearance:

Must successfully pass background check and fingerprinting.



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