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Site Services Coordinator
2 months ago
We are seeking a highly organized and detail-oriented Site Services Administrator Assistant to provide administrative and site services support to our Chandler and Tempe sites. This is an onsite position that requires a can-do attitude, excellent communication skills, and the ability to work independently with minimal supervision.
Key Responsibilities- Provide administrative support to the Security Manager and other teams as needed.
- Manage facilities and security operations, including planning and forecasting the facilities budget, recommending facility repairs and maintenance, and coordinating with vendors.
- Answer phones, direct calls, and greet clients, vendors, and guests.
- Receive, ship, sign for, and distribute packages and mail.
- Perform general clerical duties, including data entry, copying, faxing, and filing.
- Plan, organize, and schedule meetings and special events.
- Manage inventory and order supplies, furniture, and equipment.
- Maintain cleanliness of common areas, kitchen, and copy areas.
- Support the execution and implementation of tasks and projects.
- Maintain confidentiality in all aspects of the company.
- Manage security access control systems, badging, and CCTV.
- Issue, distribute, and manage proximity access badges for employees, new hires, and visitors.
- Coordinate first responders and first aid/CPR courses.
- Manage day-to-day facilities and security issues, reporting to the facilities/security manager and coordinating with building management.
- Manage relationships with vendors and ensure contract obligations are met.
- Coordinate vendors for facilities and security services, site administration, and equipment.
- Review service invoices from vendors and approve them to the Internal Accounts Payable Dept.
- Create GPRs and interact with sellers, vendors, and contractors.
- Cross-communicate with other administrative assistants, employees, and contractors in different departments and locations.
- Manage floor plans, create name plate inserts for new employees, and coordinate with IT to set up new laptops, telephones, printers, and other office equipment.
- Coordinate with Human Resource Department to assist with onboarding of new hires.
- Assist HR with postings and local activities.
- Provide facilities orientation, set up workstations, and order office supplies for new employees.
- Create, print, and post company announcements/policies.
- Monitor company-paid covered parking stalls and report violations to building property management.
- High School diploma or equivalent required, plus a minimum of two years of administrative experience.
- Computer literate in Microsoft Office Suite.
- Able to adapt to various computer software.
- Good writing, analytical, problem-solving skills, and communication skills.
- Ability to work independently with little or no supervision.
- Ability to interact with all levels within the organization in a fast-paced environment, coordinating the input of others in these circumstances, sometimes under tight deadlines and pressure, remaining flexible, proactive, resourceful, and efficient with a high level of professionalism and confidentiality.
- Ability to multi-task and adapt to change quickly.
- Excellent negotiating, and networking skills.
- Self-motivated person who enjoys challenges.
- Must have excellent organization skills, with good accuracy & attention to detail.
- Discreet, flexible, and can react responsibly.
- Leadership skills and the ability to work well as part of a team.
- Ability to work under pressure and meet tough deadlines.
- Ability to think outside the box and challenge the "norm".
- Prepared to be hands-on & must be practical. Can handle repair tools and office equipment.
- Excellent interpersonal skills, to deal with people at all levels.
- Professional and corporate work ethic, displaying discretion & sensitivity when appropriate.
- Good customer service skills.
- Project management skills preferred.
Renesas is one of the top global semiconductor companies in the world. We strive to develop a safer, healthier, greener, and smarter world, and our goal is to make every endpoint intelligent by offering product solutions in the automotive, industrial, infrastructure, and IoT markets. Our robust product portfolio includes world-leading MCUs, SoCs, analog, and power products, plus Winning Combination solutions that curate these complementary products. We are a key supplier to the world's leading manufacturers of electronics you rely on every day; you may not see our products, but they are all around you.
Renesas employs roughly 21,000 people in more than 30 countries worldwide. As a global team, our employees actively embody the Renesas Culture, our guiding principles based on five key elements: Transparent, Agile, Global, Innovative, and Entrepreneurial. Renesas believes in, and has a commitment to, diversity and inclusion, with initiatives and a leadership team dedicated to its resources and values. At Renesas, we want to build a sustainable future where technology helps make our lives easier. Join us and build your future by being part of what's next in electronics and the world.