Administrative Assistant

2 days ago

Tacoma WA USA, United States Puyallup Tribe of Indians Full time
Job Summary

The Sr. Administrative Assistant provides essential support to the Community Domestic Violence Advocacy Program by providing day-to-day administrative, clerical and support functions to the Director.

Key Responsibilities
  • Manages and provides oversight of the office functions and scheduling of the Director and staff.
  • Maintains a clear understanding of Tribal culture and applies the knowledge to work assignments which support the staff and community.
  • May work with a variety of highly confidential information and data and, as a result, handles the information professionally and maintains confidentiality at all times.
  • Arranges and maintains Director's and all staff calendar. Coordinates scheduling of in-person and virtual meetings for CDVAP Team and makes courtesy calls/emails to all parties prior to meeting.
  • Drafts properly worded written correspondence, memos, reports and forms for Director's signature and distributes/mails as needed.
  • Manages and routes internal Tribal documents, including agenda request forms, Resolutions, check requests, purchase orders, time sheets, budget modifications, etc.
  • Maintains digital and hard copy records and files on site and in archives.
  • Assists in with the departmental budget, office supplies, and equipment maintenance.
  • Arranges and assists with the shelter calendar and client support groups.
  • Provides oversight for the department's GSA vehicles and reviews usage records monthly.
  • Assists Director in various capacities such as maintaining departmental personnel files; attends meetings with Director when requested or attends Directors meetings when Director is not available.
  • Processes green sheets and Microix transactions for all bills and contractor payments.
  • Processes timesheets and tracks time for departmental employees.
  • As back-up to the Program Assistant, answers and routes incoming calls and messages.
  • Assists Director in maintaining compliance of agency's grants and licenses, including providing quarterly report data collection and analysis of data to assist Director in preparing agency reports and evaluation of program effectiveness for grant compliance.
  • Manages programs service quarterly data count and filing of quarterly client contact sheets.
  • Responsible for tracking grant compliance, goals and objectives. Monitors the usage of grant dollars.
  • Assists with drafting and submitting Tribal News Paper articles and flyers with program specific information.
  • Assists with planning and coordination of community events throughout the year.
  • Primary contact for building repairs, maintenance and construction. Assists with bids and coordination of building modifications.
Requirements
  • Associates degree (A.A.) in any field and two years of administrative support experience; or high school diploma and four years of related administrative support experience; or an equivalent combination of education and experience.
  • Beginner to Intermediate experience and knowledge using word processing and spreadsheets (i.e. Word for Windows, Excel, Access, etc.).
  • Employee must demonstrate the ability to interact tactfully and positively with community members, all levels of staff and management. Ability to maintain a high level of confidentiality. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions. Ability to effectively present information to management, employees and groups of people.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
  • Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

  • The noise level is low to moderate.
  • The physical exertion is low to moderate.
  • Work is performed in an office setting.
  • There are frequent employee, client and customer contacts during the day.
  • Position may be stressful at times due to the sensitive or confidential issues being addressed.
  • Requires occasional travel using employee's own transportation.

  • Administrative Assistant

    1 day ago

    Tacoma, WA , USA, United States Pierce County, WA Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Pierce County, WA. As an Administrative Assistant, you will provide administrative support to our department, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide administrative support to the...

  • Administrative Assistant

    2 days ago

    Tacoma, WA , USA, United States NewCold Full time

    Job Title: Administrative AssistantAt NewCold, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a critical role in ensuring the smooth operation of our office.Key Responsibilities:Oversee general office operations, including managing supplies and maintaining a clean...

  • Administrative Assistant 3

    2 days ago

    Tacoma, WA , USA, United States Washington State Government Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant 3 to join our team at the Washington State Government. As a key member of our support staff, you will play a critical role in ensuring the smooth operation of our office.Key ResponsibilitiesManage and coordinate calendars to ensure efficient scheduling and minimize...

  • Administrative Coordinator

    2 days ago

    Tacoma, WA , USA, United States Making A Difference foundation Full time

    Job Title: Administrative Assistant/Office ManagerThe Making A Difference Foundation is seeking a highly skilled and organized Administrative Assistant/Office Manager to support our fast-paced CEO and HR team. As a key member of our team, you will be responsible for a broad range of generalist HR administrative and coordinator duties, requiring initiative,...

  • Administrative Coordinator

    2 days ago

    Tacoma, WA , USA, United States Procom Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our Wealth Management team at our Tacoma branch. This role is crucial in ensuring the smooth operation of our complex Wealth Management branch offices, providing excellent customer service and administrative support to our employees and clients.Key ResponsibilitiesHandle cashiering...

  • Administrative Coordinator

    2 days ago

    Tacoma, WA , USA, United States NewCold Full time

    About the RoleWe are seeking an experienced Administrative Assistant to join our team at NewCold. As an Administrative Assistant, you will play a critical role in ensuring the smooth operation of our office and supporting our logistics team.Key ResponsibilitiesOversee general office operations, including managing mail, phone calls, and visitor trafficLog and...

  • Administrative Coordinator

    2 days ago

    Tacoma, WA , USA, United States Resolve Marine Full time

    Job Summary:The Administrative Coordinator at Resolve Marine is a key role responsible for providing administrative support to ensure the smooth operation of the office. This position is responsible for directing and executing assignments to maximize customer service and administrative efficiency, guarantee the complete and accurate maintenance of company...

  • Administrative Assistant

    1 month ago

    Tacoma, Washington, United States Metro Parks Tacoma Full time

    Job Title: Administrative AssistantAre you a detail-oriented and organized individual looking for a challenging role in a dynamic environment? We are seeking an Administrative Assistant to join our team at Metro Parks Tacoma.Job Summary:The Administrative Assistant will provide administrative support to the facilities departments of the Point Defiance Zoo &...

  • Administrative Assistant

    4 weeks ago

    Tacoma, Washington, United States Metro Parks Tacoma Full time

    Job Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at Metro Parks Tacoma. As an Administrative Assistant, you will provide administrative support to the facilities departments of the Point Defiance Zoo & Aquarium and the Northwest Trek Wildlife Park.Key Responsibilities:Manage work orders and...

  • Administrative Assistant

    3 weeks ago

    Tacoma, Washington, United States Metro Parks Tacoma Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Metro Parks Tacoma. The successful candidate will provide administrative support for the facilities departments of the Point Defiance Zoo & Aquarium and the Northwest Trek Wildlife Park.Key ResponsibilitiesManage work orders and recordkeeping related to asset management and...

  • Administrative Assistant

    3 weeks ago

    Tacoma, United States Experis Full time

    Job Title - Administrative Assistant Our Long-time Banking client is looking for anAdministrative Assistantto join their team inTacoma, WA. As an administrative assistant, you will be Providing basic office administrative and clerical support to senior manager(s) or an office and act as the first point of contact of the office.Don't wait... apply today! ...

  • Real Estate Administrator

    3 weeks ago

    Tacoma, WA , USA, United States Healthpeak Properties, Inc. Full time

    Job Title: Real Estate AdministratorWe are seeking a highly organized and detail-oriented Real Estate Administrator to join our team at Healthpeak Properties, Inc. The successful candidate will be responsible for directing and coordinating activities of on-site outpatient medical property management, ensuring seamless operations and excellent tenant...

  • Medical Assistant/ Administrative Lead

    2 weeks ago

    Tacoma, WA , USA, United States MultiCare Health System Full time

    Join Our Team as a Certified Medical Assistant!At MultiCare Health System, we're dedicated to providing exceptional patient care and a true sense of belonging for our employees. As a Certified Medical Assistant, you'll be an integral part of our Physician/Advanced Practice Provider (APP) office team, working under the direction and supervision of a licensed...

  • Administrative Services Assistant

    3 weeks ago

    Tacoma, Washington, United States Tacoma Community College Full time

    About the RoleWe are seeking a highly motivated and detail-oriented student to join our team as an Administrative Services Intern at Tacoma Community College.This internship is designed to provide students with hands-on experience in administrative support and develop their skills in a fast-paced environment.As an Administrative Services Intern, you will...

  • Medical Assistant/ Administrative Lead

    1 day ago

    Tacoma, WA , USA, United States MultiCare Health System Full time

    Transforming Healthcare TogetherAt MultiCare Health System, we're dedicated to creating a dynamic and supportive work environment that fosters growth, innovation, and exceptional patient care. As a Certified Medical Assistant (MA-C), you'll play a vital role in our Physician/Advanced Practice Provider (APP) office team, working collaboratively with licensed...

  • Administrative Services Assistant

    2 weeks ago

    Tacoma, Washington, United States Tacoma Community College Full time

    Job Title: Administrative Services InternJoin Tacoma Community College as an Administrative Services Intern and contribute to the success of our students, faculty, and staff. As an intern, you will assist the Financial Services, Human Resources, and Facilities offices with essential functions, gaining valuable experience and skills in a dynamic and...

  • Administrative Services Assistant

    2 days ago

    Tacoma, Washington, United States Tacoma Community College Full time

    About the OpportunityWe are seeking a motivated and detail-oriented student to join our team as an Administrative Services Intern at Tacoma Community College. As a key member of our staff, you will provide administrative support to our team and contribute to the success of our college community.ResponsibilitiesAssist with administrative tasks and projects as...

  • Healthcare Administrative Assistant

    2 months ago

    Tacoma, Washington, United States MultiCare Full time

    Healthcare Administrative Assistant at MultiCareMultiCare is a prominent healthcare organization dedicated to providing exceptional medical services. We are seeking a meticulous Healthcare Administrative Assistant to become a part of our team. The successful candidate will play a crucial role in delivering outstanding support to patients and their...

  • Medical Administrative Assistant

    4 weeks ago

    Tacoma, Washington, United States Pacific Medical Inc. Full time

    Job OpportunityPacific Medical, Inc. is a leading distributor of durable medical equipment, specializing in orthopedic rehabilitation, arthroscopic surgery, sports medicine, prosthetics, and orthotics. We are dedicated to providing excellent service and product technology to advance patient care.Job SummaryWe are seeking a full-time Patient Care Coordinator...

  • Medical Administrative Assistant

    3 weeks ago

    Tacoma, Washington, United States Pacific Medical Inc. Full time

    Job OpportunityPacific Medical, Inc. is a leading distributor of durable medical equipment, specializing in orthopedic rehabilitation, arthroscopic surgery, sports medicine, prosthetics, and orthotics. We are dedicated to providing excellent service and product technology to our patients, medical networks, physician clinics, and offices.Job SummaryWe are...