Administrative Assistant
3 days ago
We are seeking an experienced Administrative Assistant to join our team at Metro Parks Tacoma. The successful candidate will provide administrative support for the facilities departments of the Point Defiance Zoo & Aquarium and the Northwest Trek Wildlife Park.
Key Responsibilities- Manage work orders and recordkeeping related to asset management and real property inventory in Computerized Maintenance Management Systems (CMMS) and Enterprise Asset Management (EAM) systems
- Collect, maintain, and update records related to Global Information Systems (GIS) in accordance with agency and industry standards
- Prepare reports, meeting minutes, and data collection
- Assist in preparation of contract, permitting, and purchasing paperwork preparation and document submission, including monthly credit card reconciliation
- Assist with performing annual energy, recycling, sustainability, ADA, and safety audits of facility-wide operations
- Maintain project filing systems and keep filing up to date across multiple projects
- Develop and maintain both hard copy and electronic records filing systems and digitize paper records for easier access and search
- Assist with maintaining SDS records and chemical inventory on site
- Create, maintain, and update safety training records and training plans
- Associate's degree in public administration, office management, administrative support, or closely related field and at least 1 year of experience in facility operations
- Two or more years of related experience may substitute for the degree requirement
- Competency with MS Office and other basic computer functions
The successful candidate will work in an office environment with occasional travel to various facilities.
Benefits- Competitive salary and benefits package
- Opportunity to work with a dynamic team in a fast-paced environment
- Professional development opportunities
To apply, please submit your resume and cover letter to [insert contact information]. We are an equal opportunity employer and welcome applications from diverse candidates.
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