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Administrative Coordinator

2 months ago

Lake Jackson, Texas, United States Gulf Coast Transit Distri Full time
Job Overview

Position Title: Administrative Coordinator

Employment Type: Full-Time, Exempt, Benefits-Eligible

Location: Gulf Coast Region

Summary:

The Administrative Coordinator plays a vital role in supporting the executive team by managing a variety of administrative tasks. This position requires a detail-oriented individual with strong organizational skills and the ability to communicate effectively across departments.

Key Responsibilities:

  • Participate in mandatory meetings and complete required training sessions.
  • Ensure compliance with all organizational policies and procedures.
  • Act as a liaison between departments to promote effective collaboration and community partnerships.
  • Provide comprehensive administrative support, including drafting correspondence and preparing communications on behalf of executives.
  • Maintain accurate and organized records and documentation.
  • Assist with basic accounting tasks as needed.
  • Coordinate meetings, including scheduling, sending reminders, and arranging catering services.
  • Answer incoming calls professionally and courteously.
  • Greet visitors and ascertain the purpose of their visit, directing them appropriately.
  • Manage the executive's calendar, prioritizing appointments and sensitive matters.

Supervision:

This position reports directly to the Executive Director.

Qualifications:

  • High School Diploma or GED; extensive relevant experience may be considered in lieu of formal education.
  • Strong attention to detail and problem-solving abilities.
  • Proficient in English with excellent time management skills.
  • Proficient in Microsoft Office Suite and general computer skills.
  • Exceptional communication, organizational, and analytical skills.
  • Ability to work independently and demonstrate initiative.

Preferred Qualifications:

  • Additional education or experience beyond the minimum requirements is preferred.

Licensure and Certifications:

  • Must possess valid vehicle liability insurance.
  • No more than three moving violations within the past three years.
  • Valid driver's license is required.

Working Conditions:

  • Travel may be required within the Gulf Coast region.
  • Work hours may vary based on organizational needs, including evenings and weekends.
  • Work may be performed in various settings, including office and remote environments.

Physical and Mental Requirements:

Physical:

  • Ability to navigate stairs and perform physical tasks as needed.
  • Capability to handle objects and operate office equipment.
  • Must be able to lift and move items up to 50 lbs.

Mental:

  • Ability to accept feedback and maintain a positive work environment.
  • Strong reasoning and analytical skills are essential.
  • Ability to work collaboratively and maintain professionalism at all times.

Gulf Coast Transit District is an equal opportunity employer committed to diversity and inclusion. We welcome applicants from all backgrounds and experiences.