Executive Assistant
1 week ago
We are a dynamic and growing company that has been serving the community for over 35 years. Our mission is to provide exceptional service and support to our clients and staff.
Key Responsibilities:
- Answer phone calls, manage voicemails, and direct inquiries to the appropriate departments.
- Monitor and manage the general company email account, forwarding emails to relevant departments.
- Greet and assist incoming visitors, residents, and staff with professionalism and courtesy.
- Handle customer service inquiries from residents, maintaining a customer care log.
- Oversee office security and access, ensuring proper protocols are followed.
- Assist with record retention processes and the management of physical records.
- Manage incoming and outgoing mail, packages, couriers, and internal office mail.
- Maintain a clean and organized office environment, including common areas, conference rooms, and kitchens.
- Track and manage office supplies, including inventory for printers, copiers, kitchen supplies, and conference rooms.
- Order catering and manage food services for meetings and events.
- Organize and coordinate employee celebrations, such as birthdays and anniversaries, including ordering cakes and preparing cards.
- Update team member directories and ensure ID badges are distributed as needed.
- Prepare and distribute reports on a weekly, monthly, and quarterly basis; assist with preparing materials for corporate meetings.
- Provide support in organizing company events and activities.
Salary: $42,000 - $47,000 per year
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