Office Operations Coordinator

2 weeks ago

Ashburn, Virginia, United States Timmons Group Full time
Job Overview

Timmons Group is seeking a skilled Office Operations Coordinator to enhance our team. This role is pivotal in providing comprehensive support across various departments, requiring exceptional organizational skills and the ability to manage multiple tasks efficiently.

As a values-driven organization, Timmons Group offers a unique opportunity for the right candidate to influence the workplace culture and operational effectiveness.

Key Responsibilities include, but are not limited to:

  • Creating a welcoming atmosphere for clients, staff, and visitors.
  • Delivering outstanding support to internal stakeholders:
    • Facilitating meeting arrangements, setups, and presentation preparations.
    • Drafting correspondence and agreements for clients.
    • Collaborating with regulatory bodies on plan and permit submissions.
    • Processing change orders and assisting in proposal and contract preparation as needed.
    • Preparing, proofreading, formatting, and binding various reports and specifications.
    • Coordinating with finance and project management teams for client billing and financial reporting.
    • Managing office supply inventory and ensuring adequate stock levels.
    • Overseeing copier and printing operations, maintaining necessary supplies.
    • Assisting in the planning of company-wide and client events.
    • Handling shipping, receiving, and local deliveries.
    • Maintaining office organization, filing systems, and archiving processes.
    • Collaborating with team members to support daily operations.

Desired Skills and Qualifications:

  • Exceptional Organizational Skills – A natural ability to maintain order and structure in a dynamic environment.
  • Effective Communicator – Proficient in conveying information clearly and ensuring team alignment.
  • Strong Multi-tasking Abilities – Capable of managing multiple priorities without compromising quality.
  • Problem Solver – Quick to adapt and devise solutions when challenges arise.
  • Innovative Thinker – Willing to question existing processes and propose improvements respectfully.
  • Team Player – Open to sharing ideas and collaborating for optimal outcomes.
  • Aesthetic Sensibility – A keen eye for detail and presentation.
  • Balanced Approach – Able to manage routine tasks alongside more engaging responsibilities.
  • Strategic Timing – Skillful in knowing when to follow up and how to communicate effectively.
  • Quick Learner – Fast at adapting previous knowledge to new situations.
  • Dependable – A trustworthy presence that colleagues can rely on.
  • Positive Attitude – Approaches work with enthusiasm and a sense of humor.
  • Resourceful – Treats company resources with care and consideration.
  • Proactive – Takes initiative to ensure tasks are completed efficiently.

If you meet these qualifications and are interested in this opportunity, we encourage you to explore further.

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