Office Management Specialist

2 weeks ago


Pittsburgh, Pennsylvania, United States Capstone on Campus Management LLC Full time
Job Overview

Position Title: Administration Coordinator

Reports To: Assistant Director of Facilities and Operations

Compensation: $19.00 – $21.00 per hour along with a comprehensive benefits package

FLSA Status: Non-Exempt

Role Summary

The Administration Coordinator at Capstone On-Campus Management LLC plays a crucial role in delivering administrative assistance across multiple residential complexes. The successful candidate will demonstrate enthusiasm, possess outstanding interpersonal abilities, and exhibit a strong commitment to professional growth and diligence.

Key Responsibilities

Office Management Duties

  • Efficiently oversee office operations and maintain adequate inventory of supplies and equipment.
  • Perform clerical tasks including filing, photocopying, and managing documentation.
  • Provide administrative support and represent the organization at various functions.
  • Coordinate meetings and inspections with staff and service providers.
  • Complete special projects and other assigned responsibilities.

Administrative Functions

  • Manage key oversight and vendor relations.
  • Assist with processing invoices and financial operations.
  • Facilitate room condition assessments and billing procedures.
  • Generate and analyze reports related to student fees and rental charges.
  • Serve as a contact point for human resources inquiries.

Work Schedule

Standard hours are Monday to Friday from 8:30 AM to 4:30 PM, with potential overtime during peak periods.

Work Environment

The work setting is dynamic with moderate noise levels, and there is some flexibility for remote work arrangements.

Physical Requirements

This position involves physical activities such as lifting, sitting, and reaching, with the capability to lift items weighing up to 25 pounds.

Qualifications

  • High school diploma or equivalent is required.
  • 1-2 years of experience in administrative roles or property management is preferred.
  • Strong communication and computer proficiency are essential.
  • Ability to engage effectively with a diverse community.

Additional Information

Capstone On-Campus Management LLC offers competitive benefits, including health and retirement options, and is an equal opportunity employer.



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