Facilities Maintenance Administrative Specialist

2 weeks ago


Bloomington, Indiana, United States Arrow Staffing Inc Full time
Job Overview

The Facilities Maintenance Administrative Specialist plays a crucial role in delivering administrative and logistical assistance to the maintenance division, facilitating the efficient operation and maintenance of the facilities.

This position serves as a connector among technicians, suppliers, and internal teams, enhancing communication and management of work orders.

KEY PERFORMANCE INDICATORS:

  • Receive and manage maintenance requests from various departments or internal platforms.
  • Monitor the status of work orders, provide updates to relevant parties, and ensure timely completion.
  • Serve as the primary contact for inquiries related to maintenance.
  • Effectively communicate with technicians, suppliers, and internal teams regarding work orders, scheduling, and project developments.
  • Maintain accurate records for the maintenance department, including logs of work orders, inventory, and supplier details.
  • Generate reports on maintenance activities and track essential performance metrics.
  • Oversee maintenance budgets and monitor spending on materials and supplies.
  • Develop and maintain filing systems for maintenance documentation, ensuring a detailed history of work orders for future reference.
  • Provide general administrative support to the maintenance team, including scheduling meetings, managing calendars, and preparing presentations.
  • Coordinate maintenance activities among company personnel.
  • Perform additional duties as assigned.

DESIRED CANDIDATE QUALIFICATIONS:

  • A minimum of 2-3 years of experience in a maintenance or administrative capacity.
  • Strong organizational abilities with the capacity to prioritize and handle multiple tasks concurrently.
  • Excellent communication and interpersonal skills.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook); familiarity with Maintenance Management Software is advantageous.
  • Ability to work autonomously as well as collaboratively within a team.
  • Keen attention to detail and precision.

Typical working hours: Monday-Friday 8:30am-5pm



Work location: Primarily in Monroe with some responsibilities in Neptune


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