Executive Assistant

1 day ago

Washington, Washington, D.C., United States VTG Full time
Job Title: Executive Assistant

VTG is seeking an experienced Executive Assistant to provide high-level administrative support to the Front Office, Program Managers, and their teams in Washington, D.C.

Key Responsibilities:
  • Coordinate and integrate daily operations, including records, schedules, and correspondence management
  • Assist with short and long-term planning, deliverable tracking, task management, and program management support
  • Implement and maintain approved standard operating procedures for program offices
  • Manage and flow information to and from, including collecting, analyzing, and forwarding information
  • Support strategic planning initiatives and business practices, analyzing existing or planned processes to ensure they meet program goals and objectives
  • Assist in project planning, development, and execution, requiring organization implementation assistance to support governance of customer operations
  • Maintain and monitor weekly, daily, and monthly activities and schedules to manage conflicts and ensure smooth program execution
  • Document occurrence and rationale of major meeting events, including program reviews, conferences, technical reviews, and milestone reviews
  • Facilitate interactions between program offices and various agencies within and outside the organization
  • Organize and support program meetings, reviews, and conferences at contractor and government sites
  • Provide program administrative duties, including briefings, graphic work, visual presentations, word processing, and assisting government personnel with official responses
  • Maintain a reference library to track and administer action items, updates to directives, and the latest versions of command and instructions
  • Assist in the development and maintenance of control of IWS Program Office correspondence, tracking incoming and outgoing correspondence and documents for signature
  • Monitor program changes, provide possible alternatives to meeting program goals, and provide program impact assessments
  • Coordinate and facilitate Integrated Product Teams (IPT), off-sites, working groups, and internal and external audit teams
  • Assist program offices with organizing government travel and completing Defense Travel System (DTS) documentation
  • Maintain standard operating procedures (SOPs) for program offices and front office, and publish to SharePoint or common library as required
  • Coordinate special events and awards issued on behalf of the program office as required
  • Support information exchange meetings and workshops among S&T/Transition stakeholders
  • Maintain overall or master program office calendar of events, as well as primary and secondary Points of Contact for each program
  • Manage inventory of office supplies
  • Maintain easily retrievable corporate information to support real-time Front Office and Direct support to Programs for programmatic planning and decision-making
Qualifications:
  • Master's degree and 10 years of related professional experience or High School Degree and 16 years of related experience
  • Must have and maintain an active DoD Secret Clearance
  • This position is contingent upon contract award

Pay Range: VTG's estimated starting pay range is $69,000-$87,000 annually, which is a general guideline for the geographic location. When extending an offer, VTG also considers work experience, education, skill level, market considerations, and may possibly include contractual requirements which may cause an offer to fall outside of this range.

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