Administrative Associate II

16 hours ago

Nashville, Tennessee, United States University of Tennessee Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Associate II to join our team at the University of Tennessee Extension Central Region Office. As a key member of our team, you will provide administrative support to our staff and clientele, ensuring the smooth operation of our office.

Key Responsibilities
  • Provide administrative support to staff and clientele, including answering phone calls, responding to emails, and preparing correspondence.
  • Manage budgets, income, and expense records, as well as registration and training for EPP and Extension programs.
  • Order, manage, and inventory office supplies, awards, and supporting materials.
  • Prepare monthly mileage reports and process travel and expense reports for staff.
  • Maintain Central Region meeting space and vehicle calendars.
  • Assist with verification of EPP and Central Region Extension procurement cards.
  • Maintain EPP and Central Region Extension Inventory records.
  • Assist Entomology and Plant Pathology and Pesticide Safety and Education Specialist with quarterly trainings.
  • Solicit bids and cost information from vendors for purchases and repairs involving building maintenance, buses, and region-owned vehicles.
  • Process contracts for Central Region Extension.
  • Maintain proficiency with Extension policies and procedures supporting both regional staff and county staff.
  • Perform strong customer service functions, including answering telephone requests.
Requirements
  • High school diploma or equivalent required.
  • 1-3 years of office experience preferred.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint) and SharePoint, WordPress, IRIS, SUPER, and Concur.
  • Superior communication and organizational skills, with ability to work with the public and be a team player.
About Us

The University of Tennessee Extension provides a gateway to the University of Tennessee as the outreach unit of the Institute of Agriculture. With an office in every Tennessee County, UT Extension delivers educational programs and research-based information to citizens throughout the state.

In cooperation with Tennessee State University, UT Extension works with farmers, families, youth, and communities to improve lives by addressing problems and issues at the local, state, and national levels.

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