PHLpreK Contracts Coordinator

3 weeks ago

Philadelphia, Pennsylvania, United States PHMC Full time
Job Overview

The PHLpreK Contracts Coordinator plays a crucial role in supporting the development, administration, and monitoring of PHLpreK contracts. This position is responsible for ensuring the legality and integrity of the contracting process, as well as implementing procedures to guide the monitoring of PHLpreK provider contracts.

The ideal candidate will have a strong understanding of administrative, auditing, and bookkeeping principles and practices. They will be able to facilitate the coordination of multiple tasks and manage various projects simultaneously, while maintaining effective communication with employees, professionals, and government agencies.

This position requires a bachelor's degree in business administration, social work, education, or a related field, as well as three years of related experience in human services, early childhood, education, government, or a related field.

Responsibilities
  • Implement policies and procedures for generating, executing, and maintaining timely and robust contract administration, fiscal, and auditing activities for PHLpreK subcontracted providers.
  • Utilize organizational documents, protocols, and functions in compliance with applicable laws and regulations, funder requirements, and PHMC standards.
  • Liaise with the School District of Philadelphia and the PHMC provider services team to create and enhance systems to guide consistent fidelity monitoring of PHLpreK provider contracts across the network.
  • Deliver trainings and provide Technical Assistance on Tools to guide monitoring and auditing activities for the PHLpreK network.
  • Work closely with the PHLpreK management team to oversee the development, use, and ongoing enhancement of data systems to ensure that the data systems support network-wide provider monitoring, and data analysis and report out to the program funder and referral to the Quality Support Center.
  • Collect and review data to ensure contractual fiscal benchmarks, including obligation benchmarks, auditing benchmarks, and fiscal close-out benchmarks are monitored and met for PHLpreK subcontractors across the network.
  • Deliver training and develops tools and protocols to ensure the accuracy of administration of funds and payments for PHLpreK services.
  • Support data collection for fiscal reports to support the PHLpreK budget planning and management.
  • Support system expansion activities including, capacity assessments and procurement processes for adding subcontractors to the system.
  • Utilize slot vacancy data and data about provider capacity to analyze and make recommendations for slot reallocation.
  • Engage in ongoing professional development to support continuous quality improvement and relevant translation of research to practice within program operations.
Competencies
  • Knowledge of general office policies, procedures, and work methods.
  • Knowledge of administrative, auditing, bookkeeping, and accounting principles and practices.
  • Knowledge of personal computers and networked systems and their use, applications for database management, tracking, and reporting in a human services or similar environment.
  • Ability to facilitate the coordination of multiple tasks and manage a variety of projects simultaneously.
  • Ability to communicate effectively with employees, other professionals, and government agencies in a positive, pleasant, professional, and productive manner in writing, by telephone, and in personal contacts.
Role Qualifications
  • Bachelor's degree in business administration, social work, education, or a related field required (master's degree preferred).
  • Three years of related experience in human services, early childhood, education, government, or a related field.
Other Requirements
  • This job includes physical demands associated with office work including bending, lifting, and carrying.
  • Ability to pass a health examination and criminal background check.
  • Ability to work effectively with minimal daily guidance.
  • Knowledge of community resources.
  • Successful experience working in a team setting.
  • Ability to present a positive image of the organization to members of the community.

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