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Staffing Office Coordinator

1 month ago

Urbana, Illinois, United States Carle Foundation Hospital Full time
Job Summary

The Staffing Office is responsible for ensuring the efficient and effective staffing of inpatient units. As a Scheduling Assistant, you will play a critical role in this process, working closely with the Staffing Office team to coordinate scheduling and staffing efforts.

Key Responsibilities
  • Provide end-user assistance with the Kronos scheduler
  • Facilitate employee redeployment efforts
  • Coordinate inpatient daily staffing through forecasting, daily review, and reporting
  • Provide support for timekeeper functions
  • Create and maintain hospital inpatient and clinical support services staff schedules
  • Review future departmental schedules to manage schedule change requests
  • Coordinate the effort to fill open shifts based on forecasted need
  • Provide accurate data entry, information retrieval, and reporting
Requirements
  • One (1) year general office experience and/or two (2) years customer service experience
  • Strong customer service skills
  • Proficiency in Microsoft Word and Excel
  • Prior clerical and scheduling experience preferred
Essential Functions

As a Scheduling Assistant, you will be responsible for providing support to the Staffing Office team, including:

  • Providing Kronos scheduler end-user assistance
  • Facilitating employee redeployment efforts
  • Coordinating inpatient daily staffing through forecasting, daily review, and reporting
  • Providing support for timekeeper functions
  • Creating and maintaining hospital inpatient and clinical support services staff schedules
  • Reviewing future departmental schedules to manage schedule change requests
  • Coordinating the effort to fill open shifts based on forecasted need
  • Providing accurate data entry, information retrieval, and reporting
Work Environment

Carle Foundation Hospital is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.