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Administrative Coordinator

2 months ago

Dallas Texas, United States Voltguard Utilities Limited Full time
About Voltguard Utilities Limited

Voltguard Utilities Limited is a leading provider of utility services, specializing in electrical and power distribution systems. We are committed to delivering reliable and efficient services to our clients, ensuring their operations run smoothly and safely.

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will provide administrative support to the management team, manage incoming and outgoing correspondence, maintain and update company databases and records, and assist with project tracking and task management.

Key Responsibilities
  • Provide administrative support to the management team, including scheduling meetings, preparing reports and presentations
  • Manage incoming and outgoing correspondence, including emails, phone calls, and mail
  • Maintain and update company databases and records
  • Assist with the preparation and submission of bids and proposals
  • Coordinate with internal and external stakeholders to ensure timely completion of projects
  • Assist with project tracking, task management, and communication between departments to ensure timely project delivery
  • Organize internal and external events, including team meetings, training sessions, and company-wide functions
  • Oversee company supplies, equipment maintenance, and manage relationships with office vendors
  • Manage office inventory and supplies, ordering new items as needed
  • Serve as a point of contact for clients, vendors, and service providers, managing inquiries, resolving issues, and routing information to relevant departments
  • Support the HR department with various tasks, such as maintaining employee records and organizing company events
Requirements
  • High school diploma or equivalent; post-secondary education in business administration or a related field is an asset
  • Minimum of 1-2 years of experience in an administrative or office support role
  • Proficient in Microsoft Office Suite and other computer applications
  • Excellent organizational and time-management skills
  • Strong attention to detail and accuracy
  • Ability to work independently and prioritize tasks effectively
  • Excellent communication and interpersonal skills
  • Knowledge of the utility industry is an asset, but not required
Work Schedule

Typical work hours are 8:00am-5:00pm Monday through Friday with occasional after-hour events. This role may be eligible for three remote work days a week.

Working at Voltguard Utilities Limited

We value our employees and strive to create a positive and inclusive work environment. We offer competitive salaries and benefits, as well as opportunities for professional growth and development. As an Administrative Assistant, you will play a crucial role in supporting the operations of our company and contribute to our success.