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Program Administrator

2 months ago

Summerville, South Carolina, United States Advanced Technology International Full time
Job Title: Program Administrator

Advanced Technology International (ATI) is seeking a highly skilled and organized Program Administrator to join our team. As a Program Administrator, you will provide administrative support to our program managers and teams, ensuring the successful execution of our programs.

Key Responsibilities:
  • Assist program managers with planning and execution of customer programs
  • Handle frequent contact within and outside the company on significant matters requiring tact, persuasion, and negotiation skills
  • Manage calendars for managers and maintain team and company calendars
  • Arrange meetings, conferences, video conferences, and telephone conferences
  • Develop and support meetings, workshops, conferences, video conferences, and telephone conferences
  • Prepare and distribute correspondence, reports, technical documents, minutes, brochures, posters, press releases, and other informational material
  • Develop sufficient program knowledge to effectively interface with team members, clients, and other stakeholders
  • Manage and respond to requests for program information via the program's general inbox
  • Record and analyze research data
  • Responsible for the data entry and maintenance of accurate records for subcontractors, clients, and other stakeholders
  • Act as the administrator for subcontractor, client, and stakeholder access and active DD2345 monitoring
  • Categorize, coordinate, and route deliverable submission and approval messages in program inbox
  • Assist with the development and maintenance of websites to communicate program information to the public and team members
  • Coordinate program presence at tradeshows
  • Provide program managers with support and assistance, including drafting program-related correspondence, reports, task descriptions, and deliverable tracking
  • Maintain electronic and paper files for programs in the business unit
  • Provide general administrative support to business unit team members
  • Work with the business unit and program team(s) on process improvement
Requirements:
  • Bachelor's Degree and two years related experience, or an Associate's Degree and four years related experience, or High School and eight years of related experience
  • Minimum of one or more years' experience working in a program support role
  • Communication skills, including presentations, technical reports, meeting management, and work group management
  • Shows individual initiative and active engagement
  • Computer skills, including intermediate Excel skills, MS Office Suite - Word, PowerPoint, Outlook, and Project desired
  • Ability to travel to conferences and meetings required
Benefits:
  • Medical, Dental, and Vision Plan options
  • Flexible Spending Accounts, including health and dependent care accounts
  • 403B Retirement Savings plan with a very competitive company contribution
  • Personal time-off (pre-loaded & accrued) plus 12 paid holiday-days
  • Life Insurance paid by ATI
  • Paid Parental Leave
  • Short-Term & Long-Term Disability Coverage paid by ATI
  • Employee Assistance Program
  • Tuition Reimbursement Program
  • Flexible work schedules