Medical Office Coordinator

3 days ago

Los Angeles, California, United States Kaiser Permanente Full time

Job Summary:

No information is currently available regarding this position. However, the ideal candidate will ensure the consistent and efficient operation of medical office schedules, hospital call rotations, and special procedure assignments for various departments at multiple locations throughout the service area.

  • Coordinate departmental physician and physician-extender schedules
  • Initiate and prepare monthly provider schedules for various departments
  • Enter data into the regional CARE System program
  • Distribute master schedules to providers, medical office administration, and ancillary support services in a timely manner
  • Coordinate all departmental master schedule changes

The successful candidate will be solely responsible for ensuring accurate, complete, and timely schedules, subject to the approval of Module Coordinators and/or Chiefs of Service.

Key Responsibilities:

  • Compute bi-monthly worked hours and non-worked physician hours (AT/ET)
  • Compile bi-monthly payrolls for physicians
  • Complete Regional Positive Time Reports for each physician
  • Data input of vital physician payroll data into the Regional Physician Payroll System

Administrative Duties:

  • Makes appropriate schedule changes for medical office, hospital call rotation, special procedure, and/or operating room to maintain optimum appointment levels
  • Develops a check and balance system to ensure schedule changes are made correctly and notifies affected departments immediately
  • Monitors and follows up with all schedule changes assigned to appointment personnel
  • Maintains and balances an equitable call schedule within the department
  • Prepares and maintains holiday call schedules for physicians, ensuring equity in rotation

Requirements:

  • Adhere to area and departmental Policies and Procedures while maintaining smooth schedule operations
  • Coordinates and develops provider master schedules with Chiefs of Service three months prior to activation in the Regional CARE System
  • Fulfills all duties as required by Physician Scheduling Policy and Procedures

Salary Information:

We estimate the salary for this position to be between $60,000 to $80,000 annually, depending on location and experience.

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